Logistics Support Professional

The Admin Associate position involves providing hands-on support to the State Logistics Sr Specialist for administration and procurement matters at the district and state levels. This role requires a self-driven, result-oriented individual with excellent conceptual and analytical skills to ensure achievement of desired change objectives.

• Procurement: Centralized state and district procurements, requisition review, and procurement process followed as per prescribed manual.
• Lead for all procurement closures as per the turnaround time matrix.
• Organize venue for trainings organized at the state head office.
• Coordinate food arrangements for employees attending trainings and workshops.
• Coordinating donor visits.
• Procurement of assets such as office furniture, fixtures, and supplies.
• Procurement of services such as vehicle and office supplies for the state and district.
• Create a database of vendors for procurements and stay arrangements.

• Managing travel requirements for state head office staff and visitors by having a vendor for vehicle supply and contract booking.
• Booking hotels for stay and travel tickets for visitors and state head office employees.
• Warehouse management and delivery till operational locations.

• Material distributions in the field for all districts.
• Review of stock inventory of districts falling under specific regions and at the state level.
• Maintain staff movement register and follow up with locations and movement of staff. Inform HRO in case of non-adherence.

• Maintain the asset register for the district in specified format.
• Update the register with new assets.
• Work closely with the State Logistics Sr Specialist and Department Heads for disposal of old assets as per financial policy guidelines.

• Verify the travel reimbursement of state head office staff with attendance record and certify before approval.

• Update all MIS and data for all roles and responsibilities.
• Ensure that all data is maintained as per organization requirements.

For this role, we are looking for someone with strong organizational skills reflecting ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Able to get along with a variety of individuals and a team-player.

Sufficiently mobile and flexible to manage travel up to 25% of the time at the HO, state, district, village level in program geographies.

Work Life Balance: Must be mature and domestically secure. Able to manage travel without upsetting domestic situations. Able to work extended hours on occasions when required.

Technology skills: Adept in use of MS Office, particularly Excel and Word, and ideally Access or similar database to basic level.

Internet and email knowledge. Knowledge of in-house ERP automation systems. Open for learning and adapting to new technologies being introduced in the organization.

Required Skills and Qualifications:

We require someone with substantial experience in all technical areas of logistics operations including procurement, transport, distribution, warehousing, and stock management.

Able to develop and implement supply chain to support different types of programs and coordinating resources to meet program objectives.

Ability to manage and supervise others in logistics, including training and capacity building.

Excellent communication, negotiation, articulation skills.

People management and people development skills.

Diligent and firm with high ethical standards.

Sound contextual knowledge of local issues, organizational relationships, social and cultural constraints, and realities, and environmental conditions.

Right to Education, Child Psychology, and Community Motivation.

Able to multitask and perform under stressful situations.

Able to treat people equally irrespective of gender.

In integrity towards the work and able to know do what is right.

Striving to lead by performance excellence.

Working effectively and inclusively with a range of people both within and outside of the organization.

Empathy.

Adherence to Code of Conduct, Policies.

All existing and new employees shall ensure that they at all times act in compliance with EG's laid-down Code of Conduct, adhere to all Policies of EG, including but not limited to Workplace Harassment Policy, Sexual Harassment Prevention and Redressal Policy, Child Protection Policy, Code of Conduct Policy, Whistleblower Policy, Work from Home Policy, Diversity and Inclusion Policy, etc.

EG has a zero-tolerance policy for all forms of discrimination.

Preferred Education Background: Post Graduate, Graduate. Preferably commerce, management. Fluent in Hindi, English, and basic knowledge of local dialect.

Preferred Work Experience: At least 1-2 years of experience handling administration, procurement, and vendor management.

Desired Competencies: Strategic Thinking, Think big; Taking Ownership, Feel Analytical Thinking, Stay true yet act focused responsible accountable to your data Developing Talent Growing and taking people Ensuring Alignment, Think differently but work together.

BENEFITS:

This role offers an opportunity to work in a dynamic environment with a team of professionals who are passionate about their work. The selected candidate will receive a competitive salary and benefits package, including opportunities for career growth and professional development.

We believe in promoting diversity and inclusion in the workplace and encourage applications from candidates from diverse backgrounds.

OTHERS:

Our organization is committed to maintaining a healthy work-life balance and provides various initiatives to support this goal, including flexible working hours, employee wellness programs, and access to recreational facilities.

We value our employees' contributions and recognize their hard work and dedication through regular feedback and recognition programs.

We are an equal opportunities employer and welcome applications from candidates who share our values and commitment to making a positive impact in the community.