Executive Support Specialist

1 day ago

Allahabad, Uttar Pradesh, India beBeeAdministrative Full time ₹ 10,00,000 - ₹ 16,00,000

Job Role:

We are seeking a highly organized and dynamic professional to fill the role of Executive Support Specialist. The ideal candidate will excel in a fast-paced environment, manage calendars, travel, projects, and process improvements efficiently.

Key Responsibilities:

  • Calendar & Travel Management: Manage executives' calendars, schedule meetings, prioritize engagements, coordinate domestic and international travel, and anticipate scheduling conflicts.
  • Project Coordination & Management: Track project timelines, deadlines, deliverables, coordinate cross-functional teams, and ensure smooth execution of initiatives.
  • Minutes of Meeting & Documentation: Attend meetings, take detailed minutes, track action items, maintain organized records, and project documentation.
  • Task & Deadline Tracking: Monitor ongoing tasks, send reminders, escalate delays, and ensure accountability for timely completion.
  • Exploring Tools, Technology & Process Improvement: Identify, evaluate, implement tools, AI solutions, and technology to improve workflows and efficiency.
  • Communication & Stakeholder Management: Act as a point of contact for internal teams, prepare concise updates and reports for executives.

Essential Skills and Qualifications:

  • 3-5 years of experience in executive support, project coordination, or related roles.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent attention to detail and ability to track multiple tasks simultaneously.
  • Exceptional communication and interpersonal skills for cross-functional collaboration.
  • Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.
  • Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.

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