Administrative Support Professional

4 days ago


Kolkata, West Bengal, India Pfizer Full time
Job Description

This role provides administrative support to the VP for Emerging Markets within the therapeutic area and their team members (Regional TA Leads, Commercial Leads and BMLs), reporting into the VP for EM Specialty Care and Oncology.

  • Traditional administrative tasks such as managing calendars, scheduling travel and meetings, expense reports, etc. are handled with ease.
  • Off-site meeting planning, management of Microsoft Teams Sites, and onboarding logistics for new colleagues are key responsibilities.

The ideal candidate is a well-organized professional who can work autonomously in a highly complex environment. Strong communication and collaboration skills are required to coordinate cross-functional teams and engage with diverse stakeholders.

Key Responsibilities:

  1. Manage complex global calendars and schedule high-level, time-sensitive meetings.
  2. Organize and support team meetings, including YBM, Town Halls, 1:1s off-site meetings (agenda, minutes, and follow-up).
  3. Track key processes, including identification of steps, associated calendar planning, and tracking of execution.
  4. Manage travel arrangements, including visa applications and complete expenses.
  5. Manage incoming/outgoing mail, including sensitive and confidential correspondence.
  6. Create and maintain distribution lists, organizational charts, rosters, and electronic files.
  7. Support projects and initiatives as needed.
  8. Manage key projects through Ariba, ePA3, and Engage and vendor credentialing systems.
  9. Assist with onboarding of new hires (arranging interviews, assisting with internal transfers, updating OC, new external onboarding request for LAN ID and PFE email accounts, laptop, iPad, cellphone shipment).
  10. Coordinate customer/account visits, conference/symposium attendance, and serve as a liaison between offices in the US and other countries.


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