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Administrative Coordinator Position

2 weeks ago

Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 3,10,000 - ₹ 4,70,000
Administrative Operations Coordinator Job Description

We are seeking a highly organized, proactive, and detail-oriented professional to efficiently manage daily operations and support cross-functional coordination.

The ideal candidate will be hands-on, quick to learn, and able to work closely with leadership to ensure smooth functioning across the organization.

Key Responsibilities
  • Manage calendars using Google Calendar and Outlook.
  • Schedule meetings (Zoom, Google Meet) with proper agenda and reminders.
  • Track deadlines and pending tasks using ClickUp or other project management tools.
Communication & Correspondence

Draft professional emails in Gmail/Outlook and manage WhatsApp Business groups / Slack channels for quick internal communication.

Coordinate with external vendors, consultants, and partners through Zoom/Google Meet.

Documentation & Reporting

Maintain digital files on Google Drive, OneDrive, or Dropbox.

Prepare and format reports using Google Sheets, Microsoft Excel (Pivot tables, VLOOKUP, conditional formatting).

Create and proofread presentations in Google Slides/PowerPoint.

Leadership Assistance

Maintain daily task lists and progress trackers on ClickUp or other project management tools.

Track progress of projects via Excel dashboards/Google Sheets trackers.

Office Administration

Track office inventory using Google Sheets/Excel.

Handle vendor quotations and invoices using Zoho Books or similar tools.

Event & Activity Support

Manage training/workshop logistics with Google Forms/Typeform (registrations, feedback).

Create posters/brochures in Canva for internal events.

RequirementsEducation & Experience

Bachelor's degree in any discipline.

0–2 years of experience in administration/coordination roles (freshers with strong skills may apply).

Skills & Qualifications

Key Skills:

  • Excellent English communication skills (spoken and written).
  • Strong proficiency in Google Workspace, Microsoft Office Suite, and project management tools.
  • Video conferencing tools (Zoom, Google Meet).
  • Basic finance/record tools (Zoho Books, etc.).
  • Design tools (Canva – preferred).
  • Ai-powered productivity tools.

Additional Requirements:

  • Ability to prioritize, multitask, and work independently.
  • Must maintain confidentiality and professionalism.