Office Administration Specialist

3 weeks ago


Pune, Maharashtra, India Thornton Tomasetti Full time

Thornton Tomasetti is a global organization of creative thinkers and innovative doers.

We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role

We are seeking an Office Manager with at least 5-6 years of experience to join our regional support team in India.

The successful candidate will be directly responsible for the smooth running of all people and office management operations in India.

This challenging position involves handling a wide range of tasks and responsibilities for the India staff, while supporting members of the senior management team and other personnel.

Responsibilities

  • Organize and coordinate administration duties and office operations.
  • Maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication.
  • Manage office administration and reception duties, including meeting schedules and conference room coordination.
  • Create and maintain the necessary requirements for a productive and safe workplace.
  • Support staff and senior executive leadership with various administration tasks.
  • Assist Corporate Human Resources with local tasks such as onboarding of new employees.
  • Manage office supplies, utility providers, and general purchasing.
  • Assist with travel arrangements for staff.
  • Manage all office health & safety related matters and ensure all records are kept up to date.
  • Ensure office accreditations and registrations are maintained and renewed when required.

Requirements

  • Bachelor's degree.
  • Advanced English skills: listening, speaking, writing, and reading.
  • Strong interpersonal and relationship building skills.
  • Experience in using Microsoft Office suite programs – Word, Outlook, Excel, and PowerPoint.
  • Demonstrated ability to work well with others in a fast-paced, dynamic environment.
  • Highly developed interpersonal and communication skills in a positive and approachable manner.


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