Head of Procurement and Contract Administration

Job Overview:

The successful Head of Purchase and Contracts will spearhead the procurement and contracts function for high-end, ultra-luxury real estate projects.

This role demands exceptional negotiation skills, deep knowledge of premium-grade materials, global sourcing expertise, and the ability to manage strategic vendor partnerships while ensuring cost efficiency, quality, and timely delivery.

• Procurement Strategy & Planning
  • Develop and implement procurement strategies to ensure the timely sourcing of world-class materials, finishes, fixtures, and furnishings befitting ultra-luxury projects.
  • Identify and onboard premium suppliers, artisans, and global brands to meet project design intent and quality benchmarks.
  • Forecast procurement budgets and timelines in coordination with project, design, and finance teams.
• Vendor & Supplier Management
  • Build and maintain long-term relationships with reputed national and international vendors.
  • Conduct vendor audits to ensure compliance with quality, sustainability, and ethical sourcing standards.
  • Negotiate high-value contracts, ensuring optimal cost without compromising quality or exclusivity.
• Contracts Management
  • Draft, review, and finalize contracts with contractors, consultants, and suppliers, ensuring legal and commercial safeguards.
  • Monitor contract execution, variations, claims, and dispute resolution in collaboration with legal teams.
  • Ensure all contracts adhere to statutory requirements and corporate governance policies.
• Cost Control & Value Engineering
  • Lead value engineering exercises without diluting design aesthetics or material quality.
  • Monitor market trends, price fluctuations, and alternative sourcing options to ensure cost competitiveness.
  • Approve purchase orders within delegated authority limits.
• Team Leadership & Collaboration
  • Lead and mentor a high-performing Purchase & Contracts team.
  • Work closely with project management, design, and construction teams to align procurement schedules with project milestones.
  • Ensure seamless coordination between procurement, logistics, and site execution teams.
• Risk, Compliance & Continuous Improvement
  • Identify and mitigate procurement risks such as supplier disruptions, cost escalation, or regulatory non-compliance.
• Project & Stakeholder Collaboration
  • Align closely with project, design, architectural, finance, legal, and site teams to synchronize procurement and contracting timelines and objectives.
  • Provide clear status updates, risk assessments, spend reporting, and procurement insights to senior leadership.

Qualification, Experience & Skills:

• Bachelor's degree in Engineering / Supply Chain Management / Commerce; MBA preferred.
• 15+ years of experience in procurement and contracts, with at least 7 years in leadership roles within luxury real estate.
• Proven track record in sourcing premium international materials, finishes, and fixtures.
• Strong legal and commercial acumen in contract management.
• Excellent negotiation, vendor relationship, and stakeholder management skills.
• Exposure to global procurement markets and luxury design trends.

Core Competencies:

• Strategic procurement leadership with cost consciousness and quality assurance.
• Strong proficiency in contract negotiation, drafting, and administration.
• Capability to manage complex vendor dynamics—with emphasis on luxury standards.
• Analytical mindset, proficient in budgeting, forecasting, and spend tracking.
• Excellent communication, stakeholder management, and team leadership.
• Ability to perform under tight timelines without compromising standards.