Hub Administrator Manager

2 days ago

Gandhinagar, Gujarat, India beBeeOperations Full time ₹ 40,00,000 - ₹ 80,00,000
Job Description:

Our organization seeks a skilled Facilities Operations Manager to oversee the management of HUB Admin activities and operations, as well as administer teams. This individual will be responsible for defining scopes and key result areas (KRAs) for team members, communicating with immediate management for day-to-day activities, and directly reporting to Regional Admin Heads on incident management and other critical tasks.

  • Complete ownership of managing HUB Admin activities/operation & Admin Team
  • Defining Scope and KRA's of Team members
  • Communicate and co-ordinate with immediate management for day to day activities
  • Direct reporting to Regional Admin Head – on day to day activities, incident management etc.
  • Monitoring and reporting of key project activities, plans and progresses
  • Managing calls and discussions
  • End to end Exam day and non exam day administrative activities management and Team coordination
  • Ensuring zero incident on Exam day related to Admin Services
  • Help in Recruitment, Training and talent development of Team Members
  • Define and deploy control and Monitoring mechanism Admin Team within HUB
  • Training and development of Admin Team within HUB
  • Ensure Standardising of process at all Exam Venues within HUB
  • Vendor Mgmt , Support Regional Head in Finalising of contract , Vendor invoice
  • Publish regular dashboard on Key performance parameters to Regional Admin Head and Sr. Mgmt on need basis
  • Central spoc for all Facility related matters within HUB
  • Ensure SLA/SLC at Exam Venues
  • Governance over ViDZ/LISP partners , regular meeting and closure of Audit points
  • Deployment of Adhoc/Contract manpower at Exam Venue
  • Help/support in Shortlisting prospective partner/venue identified based on defined parameters within region
  • Maintain and monitor legal compliances for all Venues
  • Prepare and deploy contingency/BCP
  • Surprise checks at exam Venues
  • Handle crisis situation
  • Coordinate and manage with Manpower agencies on deployment and other staff related issues & Compliances
  • Conduct audit of Exam venues
  • Any other duty assigned from time to time
Required Skills and Qualifications:

Essential qualifications include good communication skills (written/verbal), strong technical knowledge of electrical equipment, experience in soft services facility management, experience in facility operations and management, having managed a team, experience in conflict management, willingness to work under extreme pressure, and ability to travel.

  • Good communication skills (written/verbal)
  • Strong technical knowledge of Electrical Equipments
  • Experienced in Soft services facility mgmt.
  • Experience in Facility Operations and management
  • Must have managed a team
  • Experience in conflict management
  • Willing to work, learn and perform under extreme pressure
  • Willing to travel
  • Good liasoning with Police and other local Govt. departments
  • Aware of laws related to facility compliance and operations
  • Vendor Management skills
  • Open to take complete ownership, responsibility & accountability of assigned work
  • Good computer knowledge ( Microsoft xls,word, Powerpoint etc)
Benefits:

Professional certifications, additional language knowledge, strong analytical and logical understanding are considered desirable but not essential.

  • Professional Certifications, additional language knowledge, Strong analytical and logical understanding

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