Support Associate to Senior Leader

Job Description

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• Reporting directly to the senior leader, this position provides high-level support in a one-on-one working relationship. ">

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• Collaborate with cross-functional teams to ensure cohesive implementation of strategic goals. ">
• Provide insights and feedback to senior management based on observations and interactions across departments. ">

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• Maintain accurate information for the senior leader's profile and respond to requests for materials regarding the leader and the organization. ">
• Edit and complete first drafts for written communications to external stakeholders. ">

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• Serve as the senior leader's administrative liaison to the Board of Directors. ">
• Assist board members with travel and logistics arrangements as needed. ">
• Maintain discretion and confidentiality in relationships with board members. ">
• E nsure compliance with bylaws regarding board matters, including the advance distribution of materials before meetings. ">

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• Participate as an adjunct member of the Executive Team, assisting in scheduling and attending all meetings. ">
• Coordinate the agenda for senior management team meetings and off-sites, as well as all-staff meetings. ">
• Facilitate coordination of Strategic Project Management and Initiatives. ">
• Assist the senior leader in identifying and prioritizing key strategic initiatives. ">
• Conduct thorough research and analysis to support decision-making processes. ">
• Prepare comprehensive presentations and reports to communicate findings and recommendations. ">
• Collaborate with the Strategic Initiatives team to coordinate outreach activities. ">
• Follow up on contacts made by the senior leader and support the cultivation of ongoing relationships. ">
• Create personalized letters based on the senior leader's notes or guidance for strategic contacts on topics relevant to the organization. ">

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• Serve as the primary point of contact for internal and external stakeholders, facilitating clear and effective communication. ">
• Foster strong relationships with team members, partners, and clients to enhance collaboration and engagement. ">
• Draft high-quality correspondence, including emails, memos, and proposals that reflect the senior leader's voice and vision. ">

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• Complete a broad range of administrative tasks for the senior leader, including managing an active calendar, preparing expense reports, and composing confidential correspondence. ">
• Arrange complex travel plans, itineraries, and agendas; compile documents for travel-related meetings. ">
• Plan, coordinate, and ensure the senior leader's schedule is followed and respected, using discretion to manage access to the senior leader's time and office. ">
• Act as a bridge for smooth communication between the senior leader's office and internal departments, maintaining credibility and trust with senior management. ">
• Keep the senior leader informed of upcoming commitments and responsibilities, proactively updating on evolving priorities. ">
• Manage special projects for the senior leader and complete critical aspects of deliverables, including drafting acknowledgment letters and personal correspondence. ">
• Prioritize conflicting needs and handle matters expeditiously, ensuring the successful completion of projects under deadline pressures. ">

About Us

This role offers a unique opportunity to work closely with senior leadership and contribute to the success of the organization. The ideal candidate will possess excellent communication skills, be highly organized, and have the ability to prioritize multiple tasks and deadlines.

We offer a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation package. If you are a motivated and detail-oriented individual who is passionate about providing exceptional support, we encourage you to apply for this exciting opportunity.