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Invoicing Specialist

3 weeks ago

Cochin, Kerala, India beBeeInvoicing Full time ₹ 6,00,000 - ₹ 9,80,000

About Our Invoicing Team:

At NES Fircroft, we're seeking a highly skilled and detail-oriented Invoicing Associate to join our team.

Job Description:

As an Invoicing Associate, you will be responsible for preparing and issuing invoices to customers in a timely manner. This includes meeting the invoice delivery timelines, entering invoices into customer invoicing websites, submitting invoices by electronic data interchange, and understanding key areas of invoicing specific to each customer.

Key Responsibilities:

  • Prepare and issue invoices to customers within set deadlines.
  • Meet the invoice delivery timelines to ensure seamless customer experience.
  • Enter invoices into customer invoicing websites and submit them via electronic data interchange.
  • Understand key areas of invoicing specific to each customer to provide accurate and efficient service.
  • Check each field on invoices before submission to ensure accuracy and completeness.
  • Ensure all supporting documents and backups are in place and attached to invoices for easy reference.
  • Timely update invoice submission status in Navision to track progress.
  • Maintain invoice submission logs and customer invoicing process files as reference for future use.
  • Work closely with payroll & invoicing teams to accelerate the invoice submission process and improve overall efficiency.
  • Send out statements of accounts to customers to keep them informed of their account status.
  • Reconcile self-billed cases with customer-approved timesheets, any mismatch in billing/payment to be sorted and ensure AR hygiene.
  • Handle invoice rejections and credit/rebills to minimize disruptions to the invoicing process.
  • Maintain SOP/standard guide for complete invoicing process account-wise and update it timely to reflect changes and improvements.
  • Provide continuous support for improving invoicing platforms to enhance user experience and efficiency.
  • Assist Credit control in invoicing and collection of payment to ensure timely receipt of funds.

Requirements:

  • Strong attention to detail and organizational skills to manage multiple invoices and deadlines.
  • Excellent communication and interpersonal skills to work effectively with customers and internal teams.
  • Proficiency in electronic data interchange (EDI) and customer invoicing websites to efficiently submit invoices.
  • Ability to understand and apply key areas of invoicing specific to each customer to provide accurate and efficient service.
  • Basic knowledge of accounting principles and practices to reconcile self-billed cases and ensure AR hygiene.
  • Familiarity with invoicing software and systems to maintain and update invoice submission logs and customer invoicing process files.

Benefits:

  • Local Medical & Accident insurance sponsored annual health check-ups.
  • 18 days annual leave in addition to 12 public holidays.
  • Dress down Thursday & Fridays.
  • Early Friday finish.
  • Company-sponsored social events.
  • Wellness sessions.
  • Options to opt for voluntary provident fund and National Pension Scheme (NPS).
  • Vacation allowance.
  • Flexible work option after probation.

What We Offer:

Joining our team means being part of a thriving business at a time of rapid expansion. You'll have excellent opportunities for further career development and progression. We invest in our people and offer plenty of training opportunities to develop your skills and help you succeed.