
Administrative Operations Manager
4 days ago
The ideal candidate for this position will be responsible for ensuring seamless administrative and operational readiness for projects.
This includes arranging staff accommodations, coordinating site setup, and verifying facilities and supplies are in place for efficient operations.
- Main Responsibilities:
- Identify, secure, and arrange suitable staff rooms near project sites.
- Coordinate with vendors and suppliers to set up furniture, fixtures, and utilities promptly.
- Conduct thorough site inspections before launches to ensure operational readiness (cleanliness, safety, utilities, equipment).
- Maintain effective liaison with local authorities, landlords, and service providers for smooth execution of administrative tasks.
- Ensure timely procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
- Prepare and maintain comprehensive site readiness checklists and reports for management review.
- Handle travel, accommodation, and logistical arrangements for staff during the launch phase.
- Manage petty cash, admin expenses, and financial records for site setup.
- Guarantee compliance with company policies, safety standards, and statutory requirements.
- Support the operations team with any ad-hoc administrative requirements during pre- and post-launch phases.
- Essential Skills and Experience:
- Bachelor's degree in Administration, Management, or a related field.
- 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
- Strong negotiation, vendor management, and problem-solving skills.
- Ability to manage multiple sites and work under tight deadlines.
- Proficiency in MS Office and basic reporting tools.
- Willingsness to travel and work flexible hours during project launches.
- Core Abilities:
- Attention to detail and strong organizational skills.
- Excellent communication and interpersonal abilities.
- Hands-on and proactive approach to problem-solving.
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