Senior Entity Management Specialist

Job Description

As a Senior Research Analyst, you will be responsible for overseeing entity management and performing various tasks related to fund operations, structure management, and process improvement. Key responsibilities include setup and maintenance of all entities in the Diligent platform, comprehensive reference data management across multiple platforms, ongoing data cleanup and maintenance activities in the Diligent platform as required, and support for larger-scale data cleanup initiatives.

Key Responsibilities

• Setup and maintain all entities in the Diligent platform.
• Manage comprehensive reference data across multiple platforms.
• Execute ongoing data cleanup and maintenance activities in the Diligent platform as required.
• Support larger-scale data cleanup initiatives in Diligent as directed.

Data Integrity & Reconciliation

• Perform regular reconciliations and validations between all platforms to ensure data accuracy and consistency.
• Maintain ongoing monitoring and maintenance of data integrity across systems.
• Identify and resolve data discrepancies in a timely manner.
• Implement quality control measures to prevent data inconsistencies.

Fund Operations & Structure Management

• Execute fund structure setup for the Alternatives book of business.
• Organize and maintain legal entity documentation for Alternative investments.
• Support fund lifecycle management from inception through wind-down.

Process Improvement & Documentation

• Develop and maintain legal entity workflow diagrams and process documentation.
• Lead process reengineering initiatives, starting with the Alternatives business and expanding to non-Alternatives operations.
• Create and update standard operating procedures for entity management processes.
• Identify opportunities for automation and process optimization.
• Mentor junior team members and provide guidance on complex entity management issues.

Required Skills & Qualifications

Education & Experience

• Bachelor's degree in Finance, Business Administration, or a related field.
• 3–5 years of experience in fund administration, legal entity management, or financial services operations.
• Experience with alternative investment structures (private equity, hedge funds, real estate, etc.).

Technical Skills

• Proficiency with Diligent Entities platform.
• Experience with fund administration systems (eFront, PE AUM Portal, or similar platforms).
• Advanced Excel skills and database management experience.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy in data management.

Knowledge & Competencies

• Understanding of legal entity structures and corporate governance.
• Knowledge of alternative investment fund structures and operations.
• Familiarity with regulatory requirements for investment funds.
• Experience with Luxembourg entities and structures (preferred).
• Strong organizational and project management skills.

Preferred Qualifications

• Experience with process mapping and workflow documentation.
• Knowledge of data reconciliation best practices.
• Previous experience in fund accounting or administration.
• Experience with process improvement methodologies.

Key Competencies

• Analytical Thinking: Ability to analyze complex data relationships and identify discrepancies.
• Process Orientation: Strong focus on establishing and following systematic procedures.
• Leadership: Ability to guide projects and mentor team members.
• Strategic Thinking: Capability to identify process improvements and drive organizational efficiency.
• Communication: Excellent written and verbal communication skills for cross-functional collaboration.
• Adaptability: Flexibility to support expanding scope across multiple legal teams.
• Technology Proficiency: Comfort working with multiple software platforms and systems.

Career Development Opportunities

• Potential expansion of responsibilities to support all legal teams organization-wide.
• Opportunity to lead process improvement initiatives across the business.
• Professional development in alternative investment operations and legal entity management.
• Exposure to diverse fund structures and investment strategies.

Working Conditions

• Full-time position.
• US shift.

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