Senior Administrative Coordinator Position Available

4 days ago

Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 36,00,000 - ₹ 72,00,000
Executive Support Specialist Job Summary:

As an organized and detail-oriented Executive Support Specialist, you will provide high-level administrative support to our executive team and oversee office operations. You will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling confidential information with discretion.

Main Responsibilities:

  • Provide top-tier administrative support to executives, including calendar management, appointment scheduling, and meeting coordination.
  • Handle confidential information with utmost professionalism and discretion.
  • Oversee daily office operations, including ordering supplies, coordinating maintenance, and ensuring a well-organized workspace.
  • Assist with organizing company events, meetings, and conferences.
  • Welcome visitors and direct them to the relevant personnel or department.
  • Carry out clerical duties such as answering phone calls and responding to emails.
  • Manage courier services.
  • Coordinate travel arrangements for executives and employees, including liaising with travel agents, booking flights, and securing accommodations.
  • Issue business visas for different countries and manage visa applications.
  • Book hotels and handle all aspects of travel logistics.
  • Proficient in various computer software applications, including Microsoft Office Suite (Word, Excel, Outlook, and Access).

Qualifications:

  • Education: Bachelor's degree
  • Experience: Minimum of 3-5 years of experience in an administrative role.

Key Skills:

  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • High level of discretion and professionalism.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.

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