Senior Administrative Coordinator

2 days ago

Bengaluru, Karnataka, India beBeeExecutive Full time ₹ 9,00,000 - ₹ 12,00,000

Job Description:

We are seeking a highly skilled and detail-oriented Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will have extensive experience managing complex schedules across multiple time zones, with a focus on North American operations.

About the Role:

The successful candidate will be responsible for coordinating and managing complex calendars for executives, ensuring alignment with US Eastern and Central Time Zones. This includes planning and coordinating domestic and international travel, including itineraries, accommodations, and transportation. Additionally, the candidate will serve as the primary point of contact between executives and internal/external stakeholders across various time zones, drafting and managing correspondence to ensure timely and culturally appropriate communication.

Key Responsibilities:

  • Calendar & Scheduling Management:

    • Coordinate and manage complex calendars for executives, ensuring alignment with US Eastern and Central Time Zones.

  • Communication Liaison:

    • Serve as the primary point of contact between executives and internal/external stakeholders across various time zones.

    • Draft and manage correspondence, ensuring timely and culturally appropriate communication.

  • Travel Coordination:

    • Plan and coordinate domestic and international travel, including itineraries, accommodations, and transportation.

    • Prepare and process travel-related expenses and documentation.

  • Meeting Preparation & Support:

    • Organize and prepare materials for meetings, including agendas, presentations, and reports.

    • Take minutes during meetings and ensure follow-up on action items.

  • Administrative Support:

    • Assist in the preparation of presentations and reports using tools like Microsoft Office Suite.

    • Manage confidential information with discretion and professionalism.

Requirements:

  • • Proven experience as an Executive Assistant or in a similar role, with a focus on supporting North American executives.

  • • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

  • • Familiarity with scheduling tools and time zone management applications.

  • • Excellent written and verbal communication skills.

  • • Ability to work independently and manage multiple priorities in a fast-paced environment.

  • • Availability to work during US business hours, with flexibility for occasional early or late meetings.

What We Offer:

  • • Opportunity to work with a dynamic and supportive team.

  • • Comprehensive benefits package.

  • • Professional development opportunities.

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