Expense Management Associate

6 days ago

Vellore, Tamil Nadu, India beBeeSupport Full time ₹ 8,00,000 - ₹ 10,15,000

Imagine a role where you have the opportunity to work on expense management and ensure smooth pre-payroll activities as a dedicated support associate.

About the Job

Your key responsibilities involve assessing timesheets and expenses received, conducting thorough reviews, working closely with sales/contractors for corrections, and receiving timely approvals from clients and sharing them with the payroll teams as per the required filing convention for further processing.

Key Responsibilities:
  • Conduct comprehensive reviews of timesheets and expenses for completeness, accuracy, and adherence to client-specific checklists.
  • Review expense sheets, verify receipts, and ensure final amount tallies.
  • Communicate directly with contractors or sales teams for discrepancies in expense sheets and receipts submitted.
  • Manage payroll-related queries by analyzing data and preparing in-depth overviews of issues.
  • Ensure all emails received in shared inboxes are processed in line with deadlines and urgency levels. Respond to emails within at least 24 hours or receipt.
  • Save expense sheets and receipts according to filing conventions required by Payroll teams and seek approvals from clients/managers without impacting turnaround time.
  • Work according to the payroll schedule to prevent delays in payments.
  • Perform other tasks and responsibilities assigned by managers.
  • Continuously identify opportunities to streamline and improve the efficiency of timesheet and expense review processes.
Requirements:
  • Organized: A master multitasker who keeps things on track and on time.
  • Proactive: Always looking ahead and solving problems before they arise.
  • Detail-Oriented: Sharp eye for accuracy in documents, processes, and communication.
  • Communicative: Clear, professional, and empathetic in all interactions.
  • Adaptable: Thrives in a fast-paced environment with ever-changing priorities.
Why This Role?
  • Financial stability: Extremely competitive basic salary with a strong bonus scheme.
  • Work-Life Balance: Generous WFH policy, flexible working hours, and regular team nights out.
  • Time Off: 18 days of paid leave plus birthday leave, 12 days of casual/sick leaves, and 12 days of bank holidays. Paid leaves increase to 20 days after 2 years of service.
  • Onboarding & Development: Full training plan and guidance and clear career progression.
  • Securing your future: pension schemes, life, and medical insurance, and more.
  • Keeping fit: Discount on gym membership.
  • Transportation: Free pick-up and drop from selected locations.
  • Spending time with loved ones: Christmas close-down.
  • Team Time: Fun, lively environment with plenty of social events.

Our goal is to connect talent with groundbreaking opportunities and empower industries to build a brighter future.

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