Administrative Support Specialist

4 weeks ago


Delhi, Delhi, India Umanist Staffing LLC Full time
Job Description:

We are seeking a detail-oriented and proactive Office Administrator/Receptionist to manage the front desk and provide comprehensive administrative support. This role is pivotal in ensuring smooth daily operations and creating a welcoming environment for clients and visitors.

Key Responsibilities:
  • Greet customers, employees, and visitors
  • Sort and receive packages and deliveries, route paperwork accordingly
  • Oversee office supplies and inventory, coordinate maintenance requests, and ensure the office environment is clean and orderly
  • Reconcile monthly P-card purchases and travel with credit card statement
  • Support seamless event planning, conference room scheduling, and maintain front office procedures, contact lists, emergency protocols, and FAQs
  • Monitor visitor access and maintain security awareness
  • Manage on-site vending companies, monitor and maintain office equipment, and make appropriate repair notifications when required
  • Answer phones in a professional manner and direct calls where appropriate, take detailed messages as necessary
  • Facilitate internal communication, distribute information, and schedule presentations
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Support all functions and facilities as requested
Requirements:
  • High school degree or equivalent
  • 25 years of proven work experience as an Administrative Assistant, Office Manager, or similar role

Qualifications:

  • Knowledge of office procedures
  • Proficiency in office software (Microsoft Office Suite: Teams, Outlook, PowerPoint, Excel) and basic office equipment
  • Familiarity with online calendars and cloud systems
  • Experience using office equipment, including printers and fax machines
  • Excellent verbal and written communication skills with a professional demeanor and strong attention to detail
  • Ability to handle sensitive information with confidentiality and exercise sound judgment
  • Organizational skills with an ability to think proactively and prioritize work

Additional Job Requirements:

Event planning, office, administrative support, organizational skills, communication, administrative, office equipment, communication skills, office management



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