Administrative Specialist

16 hours ago

Varanasi, Uttar Pradesh, India beBeeAdministration Full time ₹ 50,00,000 - ₹ 85,00,000
Job Overview:

The Admin & Invoicing Executive role requires a unique blend of organizational, technical, and interpersonal skills. As a key team member, you will be responsible for ensuring seamless invoicing processes, maintaining accurate records, and providing administrative support across various functions.

Key Responsibilities:
  • Prepare, verify, and process invoices accurately and in a timely manner
  • Reconcile discrepancies in invoices and resolve queries with internal teams/vendors
  • Maintain invoice records and ensure compliance with company policies and statutory requirements
  • Assist in preparing month-end invoicing reports and supporting documentation for audits
  • Follow up with clients/vendors for pending payments or clarifications
Administrative Support:
  • Handle day-to-day administrative tasks including documentation, record management, and correspondence
  • Support vendor management processes including onboarding, compliance checks, and payment coordination
  • Assist with employee expense reimbursements and petty cash management (if applicable)
  • Provide administrative support to the Finance and Operations teams as required
Coordination & Compliance:
  • Liaise with cross-functional teams to streamline invoice approvals and resolve discrepancies
  • Ensure proper filing and archiving of financial and administrative records
  • Adhere to organizational policies, internal controls, and compliance requirements
Requirements:
  • Proven experience in office administration and vendor coordination
  • Graduation plus relevant administrative experience, strong organizational skills, and proficiency in office software
  • Strong organizational and multitasking skills
  • Exhibit competency in the Microsoft Office suite encompassing Word, Excel, PowerPoint, Outlook etc.
  • Proficient in MIS development and management
  • Excellent communication and interpersonal skills
Benefits:
  • Foster a dynamic and collaborative work environment
  • Develop your administrative expertise through training and professional development opportunities
  • Work with a diverse range of stakeholders to drive business results
About the Role:

This is an exciting opportunity for an experienced administrative professional to join our organization and contribute to our success. If you are a highly organized individual with excellent communication skills, we encourage you to apply.

  • Administrative Support Specialist

    7 days ago

    Varanasi, Uttar Pradesh, India beBeeAdministration Full time ₹ 40,00,000 - ₹ 80,00,000

    Job Title: Administrative Support SpecialistWe are seeking a skilled and organized individual to join our team as an Administrative Support Specialist. This role is ideal for someone who is passionate about providing exceptional support to ensure the smooth operation of our organization.Responsibilities:Sourcing, screening, and shortlisting candidates based...

  • Administrative Manager

    14 hours ago

    Varanasi, Uttar Pradesh, India beBeeGovernance Full time US$ 80,000 - US$ 1,50,000

    Project Governance SpecialistWe are seeking a skilled Project Governance Specialist to join our team. The successful candidate will be responsible for establishing and improving the Project Administration function, maintaining project governance, processes, tools, and documentation.Key Responsibilities:Collaborate with technical teams to track activities,...

  • Operational Administrator

    7 days ago

    Varanasi, Uttar Pradesh, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000

    Job Title: Administrative Specialist">As an Administrative Specialist, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing day-to-day administrative tasks, overseeing procurement and inventory of office supplies and assets, liaising with external vendors and service providers, and...

  • Benefits Administration Specialist

    1 week ago

    Varanasi, Uttar Pradesh, India beBeeImplementation Full time ₹ 2,00,000 - ₹ 4,00,000

    Job Opportunity:We are seeking a skilled Oracle HCM Benefits Implementation Specialist to lead the configuration and deployment of the Benefits module within Oracle Cloud HCM. This individual will be responsible for translating business needs into technical solutions and collaborating with various stakeholders to ensure seamless implementation.Key...

  • System Administrator

    3 days ago

    Varanasi, Uttar Pradesh, India beBeeMainframe Full time ₹ 18,00,000 - ₹ 25,20,000

    Mainframe Expert PositionWe are seeking experienced Mainframe specialists to join our team in Riyadh, Saudi Arabia. This is a full-time permanent position that requires sponsorship for the candidate and their family members.As a Mainframe expert, you will be responsible for providing high-level support and services across various technologies, including DB2,...

  • Administrative Support Specialist

    7 days ago

    Varanasi, Uttar Pradesh, India beBeeExecutive Full time ₹ 15,00,000 - ₹ 25,00,000

    Job SummaryWe are seeking an exceptional Executive Assistant to provide high-level administrative support to our team.About the RoleProvide administrative assistance to the manager, including scheduling appointments, making travel arrangements, and managing calendars.Handle incoming and outgoing correspondence, and maintain confidentiality of sensitive...

  • Administrative Support Specialist

    2 hours ago

    Varanasi, Uttar Pradesh, India beBeeAdministration Full time ₹ 30,00,000 - ₹ 60,00,000

    Job TitleWe are seeking a skilled administrator to join our team.Job DescriptionAs an administrator, you will be responsible for managing various tasks and ensuring the smooth operation of our office. This includes vendor management, administrative support to stores and offices, maintenance of AMC, pest control, service & repair, event coordination, travel...

  • Japanese Language Administrator

    7 days ago

    Varanasi, Uttar Pradesh, India beBeeAdministrative Full time ₹ 60,00,000 - ₹ 90,00,000

    Job Opportunity: Japanese Language Specialist We are seeking a skilled professional to provide administrative support for the accounting function.The ideal candidate will be responsible for:Managing documents, records, and data entry.Researching and responding to inquiries; working closely with finance staff.Auditing expenses and payment requests against...

  • Administrative Operations Specialist

    3 days ago

    Varanasi, Uttar Pradesh, India beBeeFacility Full time ₹ 6,00,000 - ₹ 12,00,000

    Key ResponsibilitiesManage day-to-day operations across multiple facilities to ensure smooth functioning of MEP services and administrative tasks.Handle asset management, inventory, and procurement to optimize efficiency.Support centre teams in delivering excellent customer experience through proactive problem-solving and attention to detail.Coordinate with...

  • Mainframe Database Administration Role

    16 hours ago

    Varanasi, Uttar Pradesh, India beBeeDBAKeeper Full time ₹ 10,00,000 - ₹ 15,00,000

    Database Management SpecialistWe are seeking a seasoned database administrator to manage and maintain the performance, security, and integrity of our mainframe databases.Key Responsibilities:Installation, configuration, and administration of DMSII databases with strong hands-on experience.Monitoring database performance, space utilization, and availability...