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Operations Coordinator

2 weeks ago

Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 4,00,000 - ₹ 8,00,000
Job Description:

We are seeking a detail-oriented and proactive administrative professional to manage daily operations and support cross-department coordination.

  • Scheduling & Coordination
  • Manage calendars using Google Calendar and Outlook. Schedule meetings (Zoom, Microsoft Teams, Google Meet) with proper agenda and reminders. Track deadlines and pending tasks using ClickUp, Trello, Asana, or Notion.
  • Communication & Correspondence
  • Draft professional emails in Gmail/Outlook. Manage WhatsApp Business groups / Slack channels for quick internal communication. Coordinate with external vendors, consultants, and partners through Zoom/Google Meet.
  • Documentation & Reporting
  • Maintain digital files on Google Drive, OneDrive, or Dropbox. Prepare and format reports using Google Sheets, Microsoft Excel (Pivot tables, VLOOKUP, conditional formatting). Create and proofread presentations in Google Slides/PowellPoint. Maintain and update basic records in MS Access / Airtable (preferred but not mandatory).
  • Leadership Assistance
  • Maintain daily task lists and progress trackers on ClickUp (or other project management tools). Track progress of projects via Excel dashboards/Google Sheets trackers. Record meeting minutes in Google Docs / MS Word, circulate summaries, and follow up on tasks.
  • Office Administration
  • Track office inventory using Google Sheets/Excel. Handle vendor quotations and invoices using Zoho Books / Tally / QuickBooks. Coordinate IT support tickets via Freshdesk / Zoho Desk (or similar).
  • Event & Activity Support
  • Manage training/workshop logistics with Google Forms/Typeform (registrations, feedback). Create posters/brochures in Canva for internal events. Schedule and track invites via Google Calendar / Outlook.
Required Skills and Qualifications:
  • Bachelor's degree in any discipline.
  • 0–2 years of experience in administration/coordination roles (freshers with strong skills may apply).
  • Excellent English communication skills (spoken and written).
  • Strong proficiency in:
  • Google Workspace (Docs, Sheets, Slides, Drive, Calendar, Forms)
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Task/project management tools (ClickUp preferred, Trello, Asana, Notion)
  • Video conferencing tools (Zoom, Google Meet, MS Teams)
  • Basic finance/record tools (Zoho Books, Tally, or QuickBooks)
  • Design tools (Canva – preferred)
  • AI-powered productivity tools (ChatGPT, Gemini, Notion AI, or similar)
  • Ability to prioritize, multitask, and work independently.
  • Must maintain confidentiality and professionalism.