Senior Executive Assistant

2 days ago

Allahabad, Uttar Pradesh, India beBeeAdministrative Full time ₹ 20,00,000 - ₹ 25,00,000

Executive Leadership Role

  1. Administrative Excellence
  • Oversee daily office operations, ensuring seamless service delivery and task execution.
  • Provide high-level administrative support to senior executives, including schedule management, meeting coordination, and document preparation.
  • Act as the primary point of contact for all office-related inquiries, requests, and issues.
  • Maintain inventory control over office supplies and ensure equipment and technology are in optimal working condition.
  • Coordinate and manage office-wide events, meetings, and conferences.

Team Development and Supervision

  • Supervise and mentor administrative staff, ensuring tasks are completed efficiently and accurately.
  • Offer training and guidance to new administrative employees.
  • Develop and implement workflows, processes, and procedures to enhance team performance.
  • Conduct performance evaluations and assist in developing career growth plans for administrative staff.

Facilities Management

  • Oversee maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
  • Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
  • Coordinate office relocations, seating arrangements, and space planning as required.
  1. Record-Keeping and Reporting
  • Maintain accurate records of office activities, expenditures, and other relevant documentation.
  • Assist in preparing and maintaining reports, presentations, and other materials for senior executives and key stakeholders.
  • Ensure compliance with company policies, safety standards, and other relevant regulations.

Process Optimization

  • Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
  • Collaborate with senior management to streamline administrative procedures and improve team workflows.

Confidentiality and Compliance

  • Handle sensitive information and documents with discretion and confidentiality.
  • Ensure compliance with company policies and legal requirements related to administrative functions.

Special Projects

  • Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
  • Assist in developing and implementing new administrative systems or technologies.

Qualifications

  • Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • Experience:
  • Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities.
  • Strong background in supporting senior management and cross-functional teams.
  • Skills:
  • Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software (e.g., project management tools, scheduling software).

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