Executive Administrator
19 hours ago
The Office Manager serves as a pivotal administrative resource, ensuring seamless operational efficiency in the office environment.
This position will be responsible for overseeing and managing all aspects of office administration, travel coordination, vendor management, facilities oversight, and supporting the day-to-day operational needs.
Key Responsibilities:- Oversee and manage office operations to ensure a well-organized and efficient work environment.
- Maintain accurate records of office supplies inventory, procure materials as needed, and ensure cost-effective purchasing practices.
- Manage vendor relationships for office supplies, IT support, facility maintenance, and security services.
- Ensure that all office equipment is functioning properly.
- Supervise office cleanliness, sanitation, and upkeep in coordination with housekeeping services or service centre reception.
- Manage office space allocation and oversee any office renovations or workspace modifications; including tracking office lease expiry dates.
- Ensure compliance with local regulatory requirements and company policies.
- Procure necessary office insurances.
- Coordinate travel arrangements, including flights, accommodations, transportation, and visa applications for employees.
- Liaise with travel agencies and negotiate corporate rates for travel and lodging.
- Maintain a comprehensive travel database, track expenses, and ensure adherence to company travel policies.
- Identify, onboard, and manage vendors and service providers to ensure quality services at competitive rates; adhering to AGP's vendor onboarding process.
- Negotiate contracts and agreements for office utilities, catering, IT services, and other operational needs.
- Ensure timely procurement and cost control for office-related expenses.
- Organize and oversee office events, meetings, conferences, and corporate gatherings.
- Assist in planning internal employee engagement initiatives and celebrations.
- Coordinate hospitality arrangements for visitors, including scheduling, accommodations, and catering services.
- Assist HR in managing employee onboarding processes, including desk setup and welcome kits.
- Maintain office documentation, records, and administrative files.
- Act as a liaison between management and employees for office-related inquiries.
- Support HR functions such as health and safety compliance, and workplace policies.
- Act as Business Continuity Manager for the Mumbai office.
- Coordinate with IT teams to ensure smooth operation of office systems and software; including IT setup for new joiners.
- Manage communication tools such as conference rooms, projectors, and teleconferencing equipment.
- Act as a point of contact for troubleshooting basic IT issues in collaboration with the IT department.
Requirements
- Bachelor's degree in business administration, management, or a related field.
- Minimum 10 years of experience in office management, administration, or a similar role. Ideally understands the dynamic environment at startup phase.
- Experience in managing travel, facilities, and vendor relations.
- Strong knowledge of office procedures, policies, and compliance requirements.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and office management software.
- Familiarity with procurement and budgeting processes.
-
Operational Support Specialist
3 days ago
Navi Mumbai, Maharashtra, India beBeeSystem Administrator Full time ₹ 5,00,000 - ₹ 10,00,000Job Description:The primary objective of this role is to execute assigned tasks, handle special requests and adhoc/job processing requests in a timely manner. The incumbent will be responsible for monitoring email alerts, escalating discrepancies to the Shift in Charge and System Supervisors, and logging Snow calls for incidents.Key Responsibilities:Execute...
-
Executive Administrator
4 days ago
Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000Job Title: Administrative Executive Job DescriptionThis role is responsible for overseeing office operations, managing administrative tasks, and providing exceptional support to the team.The successful candidate will be a highly organized and detail-oriented individual with excellent communication skills. Required Skills and QualificationsEducation:...
-
Executive Administrative Assistant
1 week ago
Navi Mumbai, Maharashtra, India Karman Advertising Full timeCompany Description We suggest you enter details here. Role Description This is a full-time on-site role for an Executive Administrative Assistant at Karman Advertising, located in Navi Mumbai. The Executive Administrative Assistant will be responsible for managing daily administrative tasks, such as maintaining schedules, handling correspondence, and...
-
Executive Administrative Assistant
2 weeks ago
Navi Mumbai, Maharashtra, India Karman Advertising Full timeCompany DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Executive Administrative Assistant at Karman Advertising, located in Navi Mumbai. The Executive Administrative Assistant will be responsible for managing daily administrative tasks, such as maintaining schedules, handling correspondence, and...
-
Administrative Executive
4 weeks ago
Mumbai, Maharashtra, India IBFW Hospitality Private Limited Full timeJob Title: Admin ExecutiveIndustry: Hotel & HospitalityJob DescriptionKey ResponsibilitiesEmployee CoordinationGenerate and manage employee IDs and related access cards.Maintain up-to-date employee records for all staff.Inventory ManagementMonitor and manage IT and general inventories, including hardware, office supplies, and consumables.Maintain...
-
Executive / Officer - Administration
4 weeks ago
Mumbai, Maharashtra, India Ipca Laboratories Limited Full timeIpca Laboratories Ltd is seeking an Executive/Officer for the Administration Department in Mumbai. The primary responsibility entails Air Ticket Booking & Billing.Ideal candidates should possess 3 to 4 years of experience in Air Ticket Booking & Billing.To apply, please send your resume to neha.jaybhaye@ipca.com
-
Executive Administrator
1 day ago
Mumbai, Maharashtra, India beBeeAdministration Full time ₹ 8,00,000 - ₹ 12,10,000Administrative Leadership RoleThis leadership position involves supporting daily activities and collaborating with the Office Services Supervisor to drive office administration projects forward.Key Responsibilities:Coordinate and schedule all office administration tasks and projects efficiently.Establish strong relationships with contractors, building...
-
Executive Administrative Partner
2 days ago
Mumbai, Maharashtra, India beBeeAdministrativeSupport Full time ₹ 15,00,000 - ₹ 25,00,000Job Summary:As an accomplished and experienced Executive Assistant, you will serve as a trusted advisor to the Managing Director. Your primary responsibility will be to provide exceptional administrative support, ensuring seamless day-to-day operations and freeing up the MD's time for strategic tasks.The ideal candidate will possess a strong background in...
-
Office Administrator
3 days ago
Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 10,00,000Job Overview The Admin Executive role involves handling various administrative tasks, ensuring seamless office operations. The ideal candidate will possess excellent communication skills, be detail-oriented, and have the ability to multitask. Key Responsibilities: Handling incoming calls and greeting clients and visitors as needed. Updating paperwork and...
-
Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,40,000Key Role: Executive Assistant and Administrative CoordinatorThe primary objective of this role is to provide administrative support to the Hair Care Team.Main Responsibilities:Manage calendars for team members, coordinate travel arrangements, and book flights, hotels, and visas as required.Arrange meetings, both in-house and outside, including conferences,...
