Administrative Executive

4 weeks ago


Mumbai, Maharashtra, India IBFW Hospitality Private Limited Full time

Job Title: Admin Executive

Industry: Hotel & Hospitality

Job Description

Key Responsibilities

  • Employee Coordination
  • Generate and manage employee IDs and related access cards.
  • Maintain up-to-date employee records for all staff.
  • Inventory Management
  • Monitor and manage IT and general inventories, including hardware, office supplies, and consumables.
  • Maintain comprehensive inventory sheets and ensure records are accurate and up to date.
  • Data & Sheet Maintenance
  • Create, update, and audit Excel or Google Sheets for staff data, inventories, and administrative logs.
  • Prepare and circulate daily, weekly, or monthly reports as required.
  • Email Communication
  • Draft, distribute, and respond to internal and external emails.
  • Manage group inboxes and ensure timely communication with hotel staff and vendors.
  • System Administration
  • Oversee the issuance and control of user accounts and passwords.
  • Ensure regular data backups and maintain security standards in data handling.
  • Support system upgrades, installations, and initial configuration of new hardware/software.
  • Compliance & Documentation
  • Ensure adherence to security policies about data access, equipment, and information systems.
  • Prepare documentation and records required for audit purposes.

Skills & Qualifications

  • Experience in hospitality administration and/or IT support roles.
  • Strong knowledge of inventory and documentation management.
  • Proficiency with MS Office Suite (especially Excel), reservation systems, and basic hardware troubleshooting.
  • Solid email drafting and communication skills.
  • Attention to detail and strong organizational skills.
  • Ability to prioritize, multitask, and work independently.
  • Excellent interpersonal skills for coordinating with various departments.

Preferred Experience

  • 2+ years in a similar administration or IT support role within the hospitality sector.


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