
Executive Administrative Coordinator
5 days ago
This is a unique opportunity to work in a dynamic environment where you will be responsible for managing the day-to-day administrative operations of the office.
- Key Responsibilities:
- Oversee procurement and inventory of office supplies and assets, ensuring seamless operations.
- Liaise with external vendors, service providers, and building management to maintain smooth functioning of facilities, equipment, and utilities.
- Maintain accurate records of bills, payments, petty cash, and vendor contracts, ensuring compliance with company policies.
- Coordinate company travel, accommodations, and meeting logistics, taking care of minute details.
- Maintain accurate documentation and filing systems (physical & digital), ensuring that information is easily accessible.
- Assist HR with onboarding/offboarding, employee attendance, and leave tracking, supporting the growth of the team.
- Ensure compliance with company policies and support internal audits, upholding high standards.
- Supervise housekeeping and ensure the office environment is clean and professional, creating a positive workspace.
- Support internal teams with logistics for events, trainings, or reviews, providing valuable assistance.
To succeed in this role, you will need:
- Graduate degree in any discipline, with a Bachelor's degree required.
- At least 3-5 years of proven experience in office administration or operations, demonstrating expertise.
- Proficient in MS Office Suite (Word, Excel, Outlook), leveraging your technical skills.
- Excellent organizational, coordination, and communication skills, allowing you to effectively manage tasks and teams.
- Strong problem-solving abilities and attention to detail, enabling you to tackle complex issues.
- Ability to handle confidential information with discretion, maintaining confidentiality.
- Experience working with finance, HR, or compliance teams is an added advantage, showcasing your adaptability.
Having these skills will make you even more suitable for the role:
- Basic knowledge of office budgeting and vendor negotiations, enhancing your financial acumen.
- Familiarity with office management software or ERP systems, increasing your technical capabilities.
- Comfortable working in a fast-paced and deadline-driven environment, proving your ability to thrive under pressure.
The ideal candidate will possess:
- Bachelor's degree or equivalent experience, showcasing your academic achievement.
- Strong interpersonal, customer service, and communication skills, allowing you to effectively interact with colleagues and clients.
- Ability to multitask, juggle multiple responsibilities, and prioritize tasks efficiently.
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