High-Level Administrative Support Specialist

1 week ago

Jaipur, Rajasthan, India Derewala Industries Limited Full time

About Derewala Industries Limited:
Derewala is a name synonymous with innovation, sustainability, and quality in the world of jewelry manufacturing. With cutting-edge technology and a global clientele, we are committed to creating timeless pieces while maintaining eco-friendly practices.

Job Description

The High-Level Administrative Support Specialist provides high-level administrative support to the Chairman and ensures the smooth and efficient functioning of the office. The role involves managing the Chairman's schedule, handling confidential information, coordinating communication, and assisting with a wide range of tasks to help the Chairman focus on strategic initiatives.

  • Calendar and Schedule Management: Coordinate and manage the Chairman's calendar, schedule meetings, and ensure all appointments, travel, and events are well-organized and prioritized.
  • Social Media Management - Handle Social media profile of the Chairman.
  • Communication Management: Serve as the first point of contact for internal and external communications, including calls, emails, and correspondence. Draft and proofread communication materials as needed.
  • Travel Coordination: Plan, book, and manage all travel arrangements, including flights, accommodations, and itineraries for the Chairman.
  • Meeting Coordination: Organize meetings and events, preparing agendas, briefing materials, and taking minutes when required. Follow up on action items to ensure timely completion.
  • Research & Reporting: Conduct research on specific topics and prepare reports or presentations as directed by the Chairman. Stay updated on industry trends, news, and developments relevant to the Chairman's role.
  • Confidentiality & Discretion: Handle confidential information with the utmost discretion and professionalism. Ensure the Chairman's personal and professional matters are managed with integrity and confidentiality.
  • Liaison with Internal Teams and External Stakeholders: Act as a liaison between the Chairman and other executives, departments, clients, board members, and stakeholders, ensuring smooth communication flow.
  • Office Management: Manage day-to-day office operations, ensuring that the workspace is organized and well-maintained. Assist with administrative tasks for the executive office as needed.
  • Special Projects: Assist with or lead special projects and initiatives as directed by the Chairman, often requiring cross-functional collaboration and time-sensitive execution.

This is a challenging yet rewarding opportunity for a highly skilled and experienced administrative professional to join our team at Derewala Industries Limited. We offer a competitive salary of approximately $75,000 per annum, commensurate with experience.

Requirements

We are seeking a highly qualified candidate with:

  • A Master's degree in Business Administration, Communications, or a related field.
  • A minimum of 5+ years of experience in a similar executive support role, preferably within a corporate or high-level executive environment.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and manage multiple priorities under pressure.
  • Exceptional attention to detail and problem-solving skills.
  • Discretion, tact, and diplomacy in dealing with sensitive and confidential matters.
  • Proactive, self-motivated, and resourceful.

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