Document Management Specialist
2 weeks ago
**Job Title:** Document Controller
As a Document Controller at Capgemini Engineering, you will play a pivotal role in ensuring the smooth operation of our document control processes. Your primary responsibility will be to provide expert guidance on document management and change control procedures, ensuring compliance with industry regulations and company policies.
**Key Responsibilities:**
• Provide functional expertise on Change Management processes and ensure their seamless integration with document control procedures.
• Resolve issues related to SmartSolve's Change and Documentation Modules, minimizing disruptions to our operations.
• Collaborate with the Master Data Team to resolve ECO notification issues in SAP, ensuring timely and accurate processing.
• Maintain and update procedures for Document Control and Change Control processes to ensure they remain relevant and effective.
• Review and implement updates to document management processes, ensuring they align with business objectives.
• Complete hard copy requests in a timely manner, maintaining accurate distribution lists on SmartSolve.
• Work closely with the Quality Systems Manager to maintain and improve the Change Management process.
• Issue additional equipment numbers and maintain relevant systems with required data.
• Maintain Document Management files, archiving when necessary, to ensure easy access and retrieval.
• Issue and collect documents daily from document control boards.
• Provide regular reports on the performance of document management processes through site metrics.
• Offer support in Quality Systems as needed, ensuring continuity of operations.
• Adhere to all Health & Safety Policies and Procedures.
**Desirable Skills:**
• Strong computer literacy skills in Microsoft Office, drawing packages (e.g., CAD), and ERP systems (preferably SmartSolve and SAP).
• Highly organized, with strong ability to prioritize tasks and manage time effectively.
• Strong interpersonal skills to build and maintain effective working relationships.
• Formal Quality training is an advantage.
• Experience in maintaining document control systems within regulated environments is an advantage.
**Competencies:**
Values: Integrity, Accountability, Teamwork, Innovation
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