Executive Assistant – Travel and Operations Specialist

2 weeks ago

Bengaluru, Karnataka, India beBeeCustomer Full time ₹ 60,00,000 - ₹ 80,00,000

Travel and Administration Role

This position is responsible for handling domestic reservations, coordinating travel and cab arrangements, guest handling, and performing travel desk-related support activities.

The ideal candidate will have 5-6 years of experience in travel desk management and administration, with excellent written and verbal communication skills, proficiency in MS Office tools, and strong time management and organizational abilities.

Responsibilities include:

  • Travel Desk:
    • Support the Travel Manager with flight bookings, domestic travel (train/bus), hotel reservations, transportation, visa processes, and overall travel coordination.
    • Liaise with airlines, hotels, and other service providers to ensure efficient and employee-friendly travel arrangements.
    • Address travel-related queries and provide excellent service to employees.
    • Maintain accurate records of travel transactions, vendor bills, and correspondence.
    • Provide timely updates on flight schedules, cancellations, or changes.
    • Negotiate with vendors to secure the best rates.
    • Manage emergency changes or cancellations and communicate updates to traveling employees.
    • Assist with visa applications, documentation, and processing in coordination with vendors.
    • Prepare and submit detailed travel reports and MIS. Follow up on billing and payments.
  • Administration:
    • Handle general office tasks, including stock-keeping, issuing, and controlling stationery/office supplies as per employee needs.
    • Answer phone calls, communicate with stakeholders, and convey important messages.
    • Assist new recruits with facilities and necessary assets, and support the HR team in organizing events and meetings.
    • E nsure office facilities and guesthouses are well-maintained and address any concerns raised by employees.
    • Manage petty cash, document expenditures, file monthly expense statements, and ensure timely payments.
    • Manage the issuance and control of ID cards in coordination with HR.
    • Coordinate with offices/factories for visitor/guest management and gate passes.
    • Coordinate inward/outward couriers and material dispatches for domestic and international shipments.

The desired skills include problem-solving attitude, attention to detail, and ability to work in a fast-paced environment.

We are looking for a highly organized and detail-oriented individual who can provide exceptional customer service and support our team.

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