Personal Assistant

2 weeks ago

Pune, Maharashtra, India Ennovata sales & services pvt. ltd Full time

About Us: Ennovata Sales & Services Pvt. Ltd. is a dynamic and versatile company that empowers individuals and organizations through personal and professional growth. Our mission is to inspire, educate, and equip people with the tools they need to succeed in various domains of life.

Job Description: We are seeking a dedicated and efficient Personal Assistant to provide comprehensive administrative support. The successful candidate will play a pivotal role in ensuring the smooth operation of our organization by effectively managing tasks, coordinating schedules, and maintaining open communication channels.

Key Responsibilities:

  • Manage and maintain executives' calendars, scheduling appointments, meetings, and conferences.
  • Attend and coordinate Zoom/online meetings.
  • Prepare and organize documents, presentations, and take minutes during meetings and distribute summaries to relevant stakeholders.
  • Handle incoming communication, including emails, calls, and correspondence, and respond or redirect as necessary.
  • Assist in managing and tracking expenses, invoices, and budgets.
  • Maintain an organized filing system of paper and electronic documents.
  • Uphold a strict level of confidentiality.
  • Organize and coordinate travel arrangements, including bookings and itineraries for both domestic and international travel.
  • Conduct research and gather data for various projects and reports.
  • Identify and liaise with vendors, negotiating contracts, and ensuring timely delivery of services.
  • Ability to multitask and prioritize daily workload.

Requirements:

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Excellent communication and interpersonal skills with the ability to interact with people at all levels of the organization.
  • Exceptional organizational and time management skills.
  • Proficiency in business analytical tools/software, including Microsoft Office, Google Workspace, and scheduling tools.
  • Detail-oriented with a focus on accuracy and quality.
  • Ability to handle sensitive and confidential information with integrity.
  • Experience in project management is a plus.
  • Previous experience in handling travel arrangements and event coordination is advantageous.
  • Fluency in English is a must.

Qualifications:

  • Any Graduate/Bachelor's in English/Management or a related field is preferred.

Skills: Communication, Management, English, Administrative, Scheduling, Travel Arrangements, Organization

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