Project Documentation Specialist

2 days ago

Chennai, Tamil Nadu, India beBeeProject Full time US$ 60,000 - US$ 1,20,000
Job Overview

The Project Coordinator is responsible for ensuring the timely execution of project orders and achieving profitability targets. This role involves planning, budgeting, coordinating, and detailing all aspects of specific projects.

Key Responsibilities:

  • Prepare project-specific documents in required formats and templates.
  • Handle multiple project documents, including transmittals, customer-reviewed documentation, and internal document distribution.
  • Serve as the primary point of contact between customers and stakeholders, including internal collaborators.
  • Review commented documents from customers and relay them to concerned teams for resubmission.
  • Arrange and submit original Bank Guarantees to customers with proforma invoices for payments.
  • Issue change orders in the internal change order system and ensure they are assembled in project documents and final products.
  • Maintain accurate revision control, tracking, and metadata management of all documents.
  • Ensure documentation meets customer-specific requirements, including format, cover sheet, transmittal, content, and delivery method.
  • Collect, collate, submit, track, and handle document transmittals (incoming/outgoing) in RIL E-room and customer portals, ensuring timely distribution.
  • Perform daily checks for document status in customer portals, downloading and saving files in designated locations/SharePoint, and communicating issues on overdue documents to the PM for early resolution.
  • Provide regular Project Document Status Reports to customers and Project Managers.
  • Support the shipment process with Advance Shipping Notice (ASN) creations and provide shipment-related updates to customers.
  • Consolidate final documents as mentioned in the approved Manufacturing Record Book (MRB) and work with the documentation team for submission to customers.
Required Skills and Qualifications
  • Excellent interpersonal and communication skills.
  • Proficiency in Microsoft Office applications and collaboration tools such as SharePoint, Teams, and Server.
  • Good process knowledge about manufacturing processes.
  • Experience in documentation systems is desirable.
  • Understanding of project lifecycles and expectations from Project Managers.
  • Diploma in Technical trade or University Graduate.
  • Ability to work with minimal supervision and offer solutions to process improvements.
Benefits and Culture

Emerson prioritizes a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive.

We recognize the importance of employee well-being and prioritize providing flexible, competitive benefits plans to meet your physical, mental, financial, and social needs. These include medical insurance plans, Employee Assistance Program, employee resource groups, recognition, and more.

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