Director's Support Officer

5 days ago


Mumbai, Maharashtra, India Prolite Ent Pvt Ltd Full time

Prolite Ent Pvt Ltd is seeking a highly organized and proactive Executive Assistant to Director to support key leadership functions.

This role demands exceptional coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

About the Role:

The ideal candidate will act as a strategic partner, ensuring seamless day-to-day operations and supporting decision-making processes.

Key Responsibilities:
  • Communication & Correspondence:
    • Act as the first point of contact, handling calls, emails, and other communications on behalf of the Director.
    • Ensure timely responses and maintain a professional tone in all interactions.
    • Draft, edit, and review reports, presentations, and other important documents.
  • Project Assistance:
    • Assist in key projects by gathering information, tracking progress, and coordinating with stakeholders.
    • Provide research and analysis support for decision-making.
  • Calendar & Schedule Management:
    • Manage and coordinate the Director's calendar, appointments, and meetings.
    • Ensure optimal time management by prioritizing tasks effectively.
  • Meeting Coordination:
    • Schedule and prepare for meetings, including creating agendas, taking minutes, and following up on action items.
    • Coordinate with internal and external stakeholders for seamless meeting execution.
  • Travel Arrangements:
    • Plan and coordinate domestic and international travel, including flight bookings, accommodation, and itineraries.
    • Ensure all travel logistics are managed efficiently.
Requirements:
  • Experience: Minimum 1 year of experience as an EA or in a similar administrative role.
  • Skills: Excellent communication, multitasking, and problem-solving skills.
  • Tech Savvy: Proficient in MS Office, G-Suite, scheduling tools, and document management systems.
  • Professionalism: Strong sense of discretion, confidentiality, and business etiquette.
  • Flexibility: Ability to adapt to changing priorities and manage tight deadlines.
Benefits:
  • Opportunity to work closely with leadership and gain strategic insights.
  • Dynamic and fast-paced work environment.
  • Growth opportunities within the organization.


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