Sales Operations Coordinator

1 week ago

Ellore, Andhra Pradesh, India beBeeLogistics Full time ₹ 60,00,000 - ₹ 80,00,000
Logistics Coordination Specialist

We are seeking a highly skilled Logistics Coordination Specialist to oversee and manage the daily movement of vehicles, coordination of dispatch operations, pipeline invoicing, and ensure smooth logistics operations.

Key Responsibilities:
  • Vehicle Movement & Dispatch Coordination
    • Issue Delivery Orders (DO) and Delivery Instruction (DI) to drivers based on customer requirements.
    • Ensure all checks (product, quantity, contract, vehicle details, transportation, safety) are completed before allowing vehicle entry.
    • Supervise the loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents (GST invoices, e-way bills).
    • Handover all necessary dispatch documents (invoice, dispatch documents) to the driver.
  • Pipeline Invoicing:
    • Receive pipeline reports from the process team and raise invoices based on these reports.
    • Coordinate with the process team to resolve any queries related to pipeline reports.
    • Send pipeline invoices to customers regularly and address any invoice-related issues.
  • Cross-Departmental Coordination:
    • Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
    • Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
    • Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.
  • Document Management & Reporting:
    • Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
    • Maintain periodic reports (export statements, chlorine & hydrogen licenses, MEIS claims, ORM presentations) and ensure record-keeping compliance.
    • Tally dispatches and stock records (duty-free exports, SEZ dispatches) with transaction registers and update stock in SAP.
  • Compliance & Audit:
    • Handle documentation and correspondence with GST departments and other regulatory bodies.
    • Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
    • Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.
  • Logistics & Incident Reporting:
    • Conduct incident investigations and report to relevant stakeholders.
    • Provide data for system integrations and participate in daily meetings for updates on logistics.
    • Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
    • Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.
    Required Skills & Qualifications:
    • Bachelor's degree in Supply Chain Management or Material Management preferred.
    • Minimum 5-10 years of experience in sales/logistic coordination.
    • Strong knowledge of logistics operations, export documentation, and familiarity with GST laws, SAP software, and inventory management systems.
    • Excellent organizational, communication, and coordination skills.
    • Ability to handle high volumes of daily transactions (up to 200 vehicles per day).
    • Knowledge of safety standards, ISO compliance, and audit processes is a plus.
    What We Offer:
    • A challenging and rewarding environment with significant opportunities for growth.
    • Competitive salary and benefits.

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