Administrative Compliance Specialist

3 days ago

Ajmer, Rajasthan, India beBeeDataProtection Full time ₹ 8,00,000 - ₹ 12,00,000

Job Title: Compliance Coordinator

This is an exciting opportunity to join a dynamic team as a Compliance Coordinator.

The role involves providing administrative support to the Compliance Function, ensuring effective coordination and documentation of compliance activities across the institution. The Compliance Coordinator will be responsible for managing compliance registers, supporting audits, handling data requests, and maintaining up-to-date compliance records in line with higher education regulations and UK GDPR.

Main Responsibilities:

  • Compliance Support & Coordination:
    • Assist the Head of Compliance in day-to-day management of compliance obligations.
    • Maintain compliance trackers and logs (e.g., risk register, GDPR incident log, training completion log, policy review calendar).
    • Monitor deadlines and ensure timely submission of statutory returns or compliance actions.
  • Documentation & Records Management:
    • Maintain accurate records of:
    • Data processing activities (RoPA)
    • Data breaches and near misses
    • Subject rights requests (e.g., DSAR log)
    • Policy reviews and updates
    • Support in drafting, formatting, and publishing internal policies and procedures.
  • Data Protection Administration:
    • Support handling of Data Subject Access Requests (DSARs) requests.
    • Ensure all records of consent, privacy notices, and data processing agreements are properly archived and accessible.
    • Log and escalate privacy concerns to the Compliance Head as appropriate.
  • Reporting & Audit Preparation:
    • Collate documentation and evidence for internal and external audits or inspections.
    • Generate monthly and quarterly compliance status reports and dashboards for internal use.
  • Cross-Departmental Liaison:
    • Coordinate with departments such as IT, Registry, HR, Academic Governance, and Marketing to gather compliance inputs.
    • Work with the IT team to support the Head of Compliance in tracking cybersecurity compliance measures.
    • Support communication of new policies, updates, or alerts across departments.

Requirements:

  • Experience in an administrative or compliance support role (3–5 years).
  • Excellent organizational skills with attention to detail and record-keeping.
  • Strong written and verbal communication.
  • Familiarity with data protection principles under UK GDPR.
  • Competent in using Microsoft Office (Word, Excel, Outlook, Teams).
  • Understanding of cybersecurity risks and controls.
  • Previous experience in a higher education institution or public sector will be valued.
  • Awareness of Office for Students (OfS) regulatory framework.
  • Exposure to compliance tools (e.g., OneTrust, SharePoint, Excel logs).

We offer a competitive salary package and opportunities for professional growth and development.

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