
Administrative Efficiency Specialist
2 days ago
About this Role
We seek a detail-oriented and proactive Operations Specialist to manage day-to-day office activities and ensure smooth functioning.
Key Responsibilities:
- Office Management: Oversee office infrastructure, supplies, housekeeping, and security.
- Ensure timely maintenance of systems, equipment, and common areas.
- Maintain an efficient work environment.
- Operations Support: Coordinate operational workflows across departments for smooth execution.
- Assist in process documentation and compliance tracking.
- Support HR and Finance teams in operational requirements.
- Vendor & Procurement Management: Manage relationships with vendors and service providers.
- Handle procurement of supplies and services within budget.
- Negotiate contracts and ensure timely payments/documentation.
- Employee Support & Logistics: Facilitate onboarding logistics (ID cards, seating, system allocation).
- Support employee travel, event logistics, and meeting arrangements.
- Act as the point of contact for employee administrative queries.
- Events & Engagement: Coordinate logistics for company meetings and workshops.
- Liaise with vendors for catering and facilities during events.
Required Skills & Qualifications:
- Strong organizational ability.
- Excellent communication skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Problem-solving mindset.
- Ability to handle confidential matters.
Qualifications:
- Bachelor's degree in Business Administration or related field.
- 3–5 years of experience in Administration/Operations.
- Experience in vendor management, office operations, or facility management preferred.
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