Strategic Administrative Manager

2 days ago

Nashik, Maharashtra, India beBeeLeadership Full time ₹ 15,00,000 - ₹ 22,00,000
Job Overview

The Manager Security and Administration is a critical role responsible for ensuring robust security, efficient administrative services, and smooth facility operations in a highly sensitive, excise-regulated environment.

This position encompasses plant security, canteen management, guest house upkeep, housekeeping, Occupational Health Centre (OHC), and vehicle management with a strong focus on compliance, discipline, and liaison with government authorities.

Key Responsibilities:
  • Oversee complete plant security, including perimeter, entry/exit points, bonded warehouses, raw material and finished goods storage, and excise areas.
  • Monitor and manage CCTV surveillance, biometric systems, visitor tracking, and access control protocols.
  • Ensure deployment and discipline of security personnel.
  • Conduct regular security audits, threat assessments, and drills.
  • Liaise with police, excise, and local authorities on security and compliance issues.
  • Investigate incidents (theft, breach, misconduct), document reports, and recommend corrective actions.
Facility Management:
  • Manage all plant administrative activities including canteen, housekeeping, guest house, vehicles, and staff welfare amenities.
  • Manage vendors for housekeeping, catering, transport, and other admin services, including performance evaluation and contract compliance.
  • Maintain high hygiene and food safety standards in the staff canteen; conduct periodic food audits and feedback surveys.
  • Ensure guest house facilities are clean, well-maintained, and available for visitors, auditors, and company officials.
  • Monitor facility upkeep, including pest control, sanitation, and repair works.
OHC (Occupational Health Centre) Management:
  • Coordinate with the in-house doctor and paramedical staff for effective functioning of the OHC.
  • Ensure statutory medical facilities, as mandated by the Factories Act, are in place.
  • Maintain health records, conduct periodic medical check-ups, and manage first aid preparedness.
  • Support EHS initiatives related to occupational health and safety.
& Transport Management:
  • Oversee company-owned and hired vehicle fleet used for employee transport, raw material movement, and logistics operations.
  • Ensure timely maintenance, insurance, documentation, and driver discipline.
  • Maintain transport schedules for staff pick-ups/drops and guest requirements.
& Liaison:
  • Ensure excise and local body compliance in all security and admin matters.
  • Maintain required registers, logs, and reports for audits, inspections, and licensing.
  • Coordinate for legal permits and approvals related to security infrastructure, OHC, food license, and other statutory requirements.
Management:
  • Lead a team of security personnel, housekeeping staff, canteen workers, OHC team, and drivers.
  • Conduct training, implementation of Standard Operating Procedures (SOPs), and performance appraisals.
  • Enforce discipline, punctuality, and a uniform dress code across all admin and support staff.
  • Build and maintain relationships with key stakeholders, including Factory Manager, Department Heads, Employees, Travel Agency, Hotels, Security Agencies, and Suppliers.

Competencies include strong time management skills, responsible attitude, professional presentation, leadership, crisis-handling skills, knowledge of excise and regulatory requirements, vendor and contract management, proficiency in security technologies, and strong communication skills.

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