Strategic Office Coordinator
1 day ago
About IT World
">IT World is a leading chain of retailers for HP products, known for providing high-quality retail experiences and achieving the highest average selling price for HP notebooks in the country. With locations in major cities, our retail presence sets high standards for excellence and premium service.
">Job Summary:
">The Strategic Office Coordinator provides high-level administrative support to the Managing Director, ensuring the smooth operation of daily activities. The role involves managing schedules, coordinating meetings, handling communications, preparing reports, and acting as a liaison between the Managing Director and internal or external stakeholders.
">Main Responsibilities:
">Schedule Management: Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize and coordinate conflicting appointments, ensuring the Managing Director's time is efficiently utilized.
">Communication: Act as the first point of contact for internal and external communications, screening calls, emails, and visitors. Draft, proofread, and manage correspondence on behalf of the Managing Director.
">Travel Coordination: Arrange and manage all aspects of domestic and international travel, including flights, accommodations, and itineraries. Ensure the Managing Director is fully briefed before trips and prepare detailed travel documents.
">Document Preparation: Prepare and edit presentations, reports, and documents as required by the Managing Director. Handle confidential and sensitive information with discretion.
">Meeting Coordination: Organize and coordinate meetings, including board meetings, ensuring logistics, materials, and resources are in place. Attend meetings when required, take detailed minutes, and track follow-ups.
">Liaison: Serve as a key liaison between the Managing Director and department heads, employees, clients, and external stakeholders. Facilitate communication between the Managing Director and other departments, ensuring smooth information flow.
">Project Support: Assist the Managing Director with special projects and initiatives, tracking progress and ensuring deadlines are met. Research and compile data on relevant topics as directed by the Managing Director.
">Office Efficiency: Ensure the Managing Director's office operates efficiently, managing supplies, equipment, and office services. Perform other administrative duties, including filing, maintaining records, and preparing expense reports.
">Key Requirements:
">Education: Bachelor's degree
">Experience: Proven experience (4+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
">Working Days: Monday to Saturday
">Work Location: T.Nagar, Chennai
">Estimated Salary: ₹85,000 - ₹1,20,000 per month
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