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Office Manager
2 weeks ago
Job Title: Office Coordinator
Description:
We are seeking an organized and detail-oriented individual to join our team as an Office Coordinator. In this role, you will be responsible for managing office supplies, coordinating travel arrangements, and maintaining accurate records.
Responsibilities:
- Manage office supplies, including printing and stationery requirements, to ensure adequate stock levels and timely procurement.
- Coordinate travel arrangements for employees, including domestic ticket and vehicle bookings.
- Oversee the maintenance of various registers, such as inward/outward courier logs, to ensure accuracy and organization.
- Assist with the administrative aspects of employee onboarding, ensuring a smooth welcoming process for new hires.
- Maintain an accurate fixed asset register for all office assets, tracking their acquisition, location, and depreciation.
- Handle vendor relationships, including periodic AMC (Annual Maintenance Contract) renewals, to ensure timely service and favorable terms.
- Process vendor invoices efficiently and manage petty cash, maintaining accurate records and reconciliations.
- Manage the setup and ongoing upkeep of branch offices, ensuring they are well-maintained and functional.
- Assist the Head HR Admin in any new projects, events, or office-related initiatives.
- Ensure strict adherence to the company's travel policy for all employee travel arrangements and event logistics.
Required Skills:
- Knowledge of managing printing and stationery requirements.
- Experience in coordinating travel arrangements for employees.
- Ability to maintain accurate records and oversee various registers.
- Capability to handle the administrative part of onboarding.
- Proficiency in maintaining fixed asset registers for office assets.
- Experience in handling vendor relationships and AMC renewals.
- Skills in processing vendor invoices and managing petty cash.
- Ability to manage branch setup and upkeep.
- Excellent organizational and communication skills.
Benefits:
This role offers a competitive salary and benefits package, as well as opportunities for professional growth and development.
Others:
The successful candidate will be a motivated and self-disciplined individual who is able to work independently and as part of a team.
