Senior Payroll Specialist

Job Summary

A career in finance can provide you with the opportunity to help a leading financial services organization in all aspects of its internal function, including financial planning and reporting, data analysis, and assisting leadership with overall strategy.

As a member of our payroll/expense/accounts payable team, you will help manage and administer timely, accurate, and efficient processing of our payroll operations. You will maintain payroll account ledgers, prepare reports, resolve payroll discrepancies, and perform routine internal audits. In addition, you will focus on recording and analyzing financial transactions, receiving and paying invoices, and preparing analysis and account reconciliations of bills to detect fraud.

Our finance operations team manages the financial risk of our organization through financial planning and reporting, data analysis, and tactical consulting. As a part of our team, you will assist us with reporting, business operations, domestic and international accounting operations, and reconciliations, as well as finance strategy.

Responsibilities

• Use feedback and reflection to develop self-awareness, personal strengths, and address development areas.
• Demonstrate critical thinking and the ability to bring order to unstructured problems.
• Use a broad range of tools and techniques to extract insights from current industry or sector trends.
• Review your work and that of others for quality, accuracy, and relevance.
• Know how and when to use tools available for a given situation and can explain the reasons for this choice.
• Seek and embrace opportunities which give exposure to different situations, environments, and perspectives.
• Use straightforward communication, in a structured way, when influencing and connecting with others.
• Able to read situations and modify behavior to build quality relationships.
• Uphold the firm's code of ethics and business conduct.

Preferred Knowledge/Skills:

• Thorough knowledge and/or a proven record of success in payroll issue resolution and knowledge in multi-state tax, emphasizing the following areas:
  • Being resourceful and creative problem solver - constructively working independently and with team members to find solutions; utilizing standard suite of work solutions.
  • Understanding multi-state taxation, tax payments/deposits, and year-end reporting (W-2, W-2c, etc) as well as federal and state regulations.
  • Understanding daily payroll department operations and industry-leading practices.
  • Accurately analyzing and reconciling payroll activity, identifying possible issues, making recommendations, and supporting conclusions.
  • Working knowledge of ADP and/or Workday and able to assist in maintaining vendor relationship.
  • Building knowledge and skills to continuously develop customer service, teaming, and reporting skill sets.
  • Analyzing data and creating data insights to drive decision-making by leveraging various tools.
  • Being organized with high attention to detail.
  • Demonstrating ability to multi-task and work with a sense of urgency in a dynamic, fast-paced environment.
  • Being a team player who is able to work in a virtual/global team.
  • Interacting with other departments to resolve data discrepancies and establishing proper documentation is prepared.

Key Responsibilities

1. Manage and administer timely, accurate, and efficient processing of payroll operations.
2. Maintain payroll account ledgers, prepare reports, resolve payroll discrepancies, and perform routine internal audits.
3. Record and analyze financial transactions, receive and pay invoices, and prepare analysis and account reconciliations of bills to detect fraud.

Requirements

• Proven experience in payroll operations and management.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment.
• Proficiency in ADP and/or Workday.
• Knowledge of multi-state tax laws and regulations.
• Ability to maintain vendor relationships.