Executive Administration Specialist

12 hours ago

Siliguri, West Bengal, India beBeeAdministration Full time ₹ 1,04,000 - ₹ 1,30,878

We are seeking a highly organized and detail-oriented Executive Administration professional to join our team.

  • Key Responsibilities:
  • Organize and coordinate meetings, training sessions, conferences, and other events to ensure seamless execution.
  • Collaborate with Internal Sourcing to effectively manage employee onboarding and talent acquisition.
  • Collect and compile feedback from employees to enhance the work environment and implement positive changes.
  • Maintain accurate records of Administrative Matters Committees (AMCs) activities and decisions.
  • Cultivate a well-organized and efficient administrative workflow by prioritizing tasks and managing multiple projects simultaneously.
  • Provide timely support to senior management by collecting and compiling relevant information and presenting it in a clear and concise manner.
  • Respond promptly to client telephone calls, emails, and other correspondence to maintain excellent customer service.
  • Manage personal banking and petty cash transactions while maintaining accurate financial records.
  • Coordinate maintenance and repair work with support staff such as plumbers, carpenters, and peons to ensure smooth day-to-day operations.
  • Purchase office consumables and supplies as needed to maintain a well-stocked inventory.
  • Oversee housekeeping, transportation, and event management services to create a comfortable and productive work environment.
  • Ensure the upkeep and maintenance of office premises, equipment, and furniture to promote a safe and healthy workspace.
  • Develop and implement schedules, meeting arrangements, and manpower planning to optimize productivity and efficiency.
  • Negotiate with travel agents to secure air and rail tickets for business trips.
  • Demonstrate strong negotiation skills when interacting with vendors to achieve favorable terms and conditions.
  • Plan and execute development activities related to administration and infrastructure improvement initiatives.
  • Transport guests, clients, and visitors safely and efficiently to ensure their comfort and satisfaction.

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