Highly Organized Administrative Professional
3 days ago
We are seeking an experienced and highly organized Comprehensive Executive Support Specialist to provide administrative support to senior executives and ensure smooth office operations.
The ideal candidate will have exceptional organizational, communication, and multitasking skills, along with the ability to handle sensitive information with discretion and professionalism. Key Responsibilities include:
- Calendar Management: Efficiently manage calendars, coordinate schedules, and arrange appointments for executives.
- Travel Arrangements: Organize and book travel including flights, hotels, transportation, and related logistics.
- Correspondence Management: Screen, manage, and respond to emails, phone calls, and other correspondence, ensuring timely and appropriate follow-up.
- File and Record Management: Maintain both digital and physical filing systems, ensuring records are organized and accessible.
- Cross-functional Team Coordination: Collaborate with multiple departments to ensure project deadlines and tasks are met effectively.
- Meeting and Event Coordination: Schedule, prepare, and coordinate meetings, events, and conferences, ensuring all logistical aspects are managed smoothly.
The successful candidate must possess:
- A minimum of 1-3 years' experience as an Executive Assistant or in a similar role.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills, with the ability to prioritize tasks efficiently.
- Familiarity with office technologies and tools (e.g., e-calendars, copy machines, office management software).
- Oustanding verbal and written communication skills.
- A high level of discretion and ability to handle confidential information.
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