Office Support Professional

1 day ago

Bhopal, Madhya Pradesh, India beBeeAdministrative Full time ₹ 10,000 - ₹ 13,000
Job Title: Office Support Assistant

A skilled Office Support Assistant plays a vital role in managing front desk operations, providing administrative support and maintaining back office efficiency. This multifaceted position requires excellent communication skills, a friendly demeanor and the ability to multitask efficiently.

Key Responsibilities:
  1. Front Desk Duties
  • Greet and welcome visitors in a polite and professional manner.
  • Answer incoming phone calls and direct them to the appropriate department or person.
  • Handle inquiries from customers, clients, or vendors – both in person and over the phone.
  • Maintain visitor logs, issue visitor badges or passes, and follow security protocols.
  • Ensure the reception area is neat, clean, and presentable at all times.
  • Schedule appointments and manage meeting room bookings if required.
Administrative Support
  • Assist in day-to-day clerical and administrative tasks.
  • Prepare and organize documents, reports, and spreadsheets.
  • Maintain and update office records, files, and databases (both physical and digital).
  • Photocopy, scan, and print documents as needed.
  • Manage incoming and outgoing mail or couriers.
Back Office Coordination
  • Support the operations, sales, HR, or accounts team with data entry and report preparation.
  • Maintain inventory of office supplies and place orders when required.
  • Assist in organizing office events, meetings, or internal communication.
  • Perform bank-related tasks such as cheque deposits or document submissions if needed.
  • Coordinate with vendors, service providers, and logistics personnel.
Support to Management
  • Help in preparing presentations, emails, and official letters for managers or department heads.
  • Follow up with external clients, vendors, or internal departments on assigned tasks.
  • Maintain confidentiality of sensitive company and employee information.

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