Global Operations Coordinator

3 days ago

Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878
Job Title:

Executive Assistant

About the Role:

Seeking a highly organized and experienced Executive Assistant to provide administrative support to our senior leadership team. This role involves managing calendars, coordinating travel arrangements, handling visa applications, booking flights and accommodations, arranging transportation, and ensuring seamless office operations.

Responsibilities:
  • Calendar Management: Manage complex calendars across time zones, ensuring timely scheduling and coordination of meetings and appointments.
  • Travel Arrangements: Book flights, arrange hotel accommodations, and coordinate transportation for senior leadership team members.
  • Visa Applications: Assist with visa applications and ensure compliance with relevant regulations.
  • Office Administration: Oversee office supplies inventory, place orders as needed, coordinate office activities, meetings, and events.
  • Operations Management: Ensure the office environment is clean, safe, and functional, liaise with vendors, service providers, and building management, monitor office budgets and expenses, and oversee maintenance and repair of office equipment.
Requirements:
  • 5+ years of experience as an Executive Assistant to C-Level suite with global experience.
  • Proven track record of handling senior leadership in a global company setup.
  • Excellent calendar management skills and ability to adapt quickly to changing priorities.
  • Strong organizational, administrative, and interpersonal skills.
  • Ability to prioritize multiple tasks with minimal guidance and maintain high levels of attention to detail and quality.
  • Strong written and verbal communication skills and proficiency in MS Office applications.
What We Offer:
  • A dynamic and fast-growing work environment.
  • Opportunities for professional growth and development.
  • A competitive compensation package.

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