Payroll Administration Specialist

22 hours ago

Bengaluru, Karnataka, India beBeePayroll Full time ₹ 10,00,000 - ₹ 15,00,000
Job Role

The role of a payroll trainee is to ensure that timesheet processing for specific regions or clients is carried out with precision and timeliness. This means accurately reviewing and processing timesheets, whether weekly, fortnightly, or monthly, while adhering to client-specific requirements and deadlines.

Key Responsibilities:
  • Timesheet Verification: Review and verify hours worked, leave taken, and overtime to ensure all entries are accurate and compliant with internal policies and client-specific requirements.
  • Mailbox Management: Manage the payroll department's mailbox, ensuring timely responses to queries, organizing incoming timesheets and documents, and maintaining a clean and efficient communication flow.
  • Data Accuracy: Double-check all data entries for inconsistencies or errors, identifying discrepancies and ensuring that all payroll data is accurate before processing.
  • Error-Free Processing: Maintain flawless records by accurately saving timesheets and updating Excel trackers, cross-verifying data and ensuring that all files are organized and up-to-date.
  • Special Instructions: Identify and communicate any special payroll instructions, such as adjustments, bonuses, or deductions, to the payroll team to ensure they are applied correctly during processing.
  • Invoice Support: Assist in preparing supporting documentation for client invoices, ensuring that all necessary timesheet and payroll data is available and correctly formatted for billing purposes.
  • Record Maintenance: Update and maintain payroll records, ensuring they are complete, accurate, and stored securely for future reference and audits.
Requirements:
  • A minimum of 1-2 years of experience in payroll processing or a similar corporate role, with a solid understanding of payroll cycles and administrative processes.
  • Strong analytical skills, including the ability to analyze data, identify inconsistencies, and resolve issues efficiently.
  • Precision and attention to detail, ensuring accuracy and compliance with regulations.
  • Excellent verbal and written communication skills, including interacting with team members, responding to queries, and documenting processes clearly and professionally.
  • Proficiency in Microsoft Excel, including functions like VLOOKUP, pivot tables, and data validation.
  • Familiarity with payroll software or ERP systems is an advantage.

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