Senior Project Coordinator

3 days ago

Nashik, Maharashtra, India beBeeProjectAdministrator Full time ₹ 6,00,000 - ₹ 12,00,000

Project Administration

Job Description:

As a Project Administrator, you will be responsible for the execution of business systems and project coordination.

  • Key Responsibilities:
    • Manage project creation, agreements, and baselining in accordance with approved budgets.
    • Perform re-baselining for existing open projects following approved change orders.
    • Execute Estimate at Complete (EAC) and Estimate to Complete (ETC) changes as required.
    • Monitor and analyze project transactions and margin fluctuations by highlighting baseline Budget and EAC on set parameters.
    • Issue actual and commitment cost reports to PMs for critical/high-value projects on a monthly basis.
    • Perform need-based transaction audits (actuals and commitments) to identify incorrect costs on projects.
    • Maintain project cost schedules and milestone payments.
    • Book and maintain service job schedule entries.
    • Raise customer invoices based on completed milestones or book-and-bill method.
    • Prepare purchase requisitions and submissions in business systems.
    • Expediting intercompany and buyout orders to ensure timely delivery.
    • Cost booking in business systems.
    • Booking freight invoices for applicable vendors.
    • Escalate non-payment of invoices based on days outstanding (DOS) reports.
    • Basic knowledge of PPM (Project and People Management) system.
    • Close projects in business systems once completed.
    • Take full ownership of allocated work and direct subordinates.
    • Coach and guide junior project administrators with business system issues.
    Coordination with Finance Team:
    • Select correct project financial type while project creation.
    • Obtain approval/information on GP% fluctuations.
    • Update vendor payments (AP) and customer payments (AR).
    Required Skills and Qualifications:
    • ERP/Business Systems:
      • Working knowledge of Oracle 11i or R12 with exposure to JD Edwards system is an added advantage.
      • Basic project accounting knowledge AR & AP.
    • Technical Skills:
      • Well-versed in MS Office products and proficiency in Excel.
    Benefits:
    • Exposure to Projects Business.
    • Good Accounting knowledge.
    • Complete understanding of Quote to Cash cycle of a project (Budgeting, Customer invoicing & Material management).
    • Working knowledge of procurement activities from raising requisitions to ensuring timely delivery.
    Quality Control & Assurance:
    • Implementation of EEEC IMS processes/documentation as and when required throughout the project.
    • Adopt WA quality requirements and Customers regulatory guidelines.
    • Practice and promote First-time right approach.
    • Strictly follow GDP (Good Documentation Practices).
    Other Duties:
    • Perform other specific duties, when requested by the business.
    • These will typically be strategic in nature but could potentially be anything that the post holder is suitably qualified and experienced to undertake.
    • These duties may be assigned to the person under guidance of a supervisor.

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