Senior Administrative Coordinator

3 days ago

Hyderabad, Telangana, India Randstad Global Capability Center Full time
Job Summary

We are seeking a highly skilled Senior Administrative Coordinator to provide comprehensive support to senior executives at Randstad Global Capability Center. The ideal candidate will have 3-5 years of experience as an Executive Assistant or in a similar administrative role.

About the Role

The successful candidate will be responsible for managing executive calendars, coordinating meetings and events, handling travel arrangements, and facilitating internal and external communications. This role requires discretion, professionalism, and the ability to manage multiple priorities effectively.

Main Responsibilities
  • Administrative Support:
    • Manage and maintain executive calendars, including scheduling appointments, meetings, and travel.
    • Coordinate meetings by preparing agendas, taking minutes, and ensuring the necessary materials are available.
    • Handle confidential information with discretion.
  • Travel & Event Coordination:
    • Arrange travel itineraries, accommodations, and transportation for executives, including managing visa processes and insurance.
    • Coordinate logistics for events such as conferences, seminars, and internal meetings.
    • Organize stakeholder visits and manage related logistics like invitation letters and pick-ups.
  • Expense Management:
    • Submit and track executive expense reports, including reconciliation of statements (e.g., Amex).
    • Assist with benefit reimbursements and procurement support.
    • Oversee invoice approvals within agreed thresholds.
  • Project Assistance:
    • Assist with special projects such as research, data analysis, and report preparation.
    • Track project progress to ensure deadlines are met.
  • Communication & Liaison:
    • Act as the point of contact between executives and internal/external stakeholders.
    • Facilitate internal communication by drafting and distributing posts for birthdays, anniversaries, and key events.
    • Ensure effective communication and coordination within the executive office and across departments.
  • Event & Space Management:
    • Plan and manage events, including team-building activities, off-site meetings, and corporate functions.
    • Collaborate with facilities and management teams on space-related matters.
    • Manage calendars for practice events, team events, and floor coordination.
  • Reporting & Documentation:
    • Maintain and organize all relevant project documents in digital repositories (e.g., Google Drive).
    • Prepare presentations, emails, contracts, and reports for executive review.
    • Establish a knowledge repository for cross-functional information sharing.
Qualifications
  • Education:
  • Bachelor's degree required, Master's degree is preferred.
  • Experience:
  • 3-5 years of proven experience as an Executive Assistant or in a similar administrative role.
  • Skills:
  • Proficiency in Microsoft Office Suite and/or Google Workspace.
  • Strong organizational and time-management abilities.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and ability to handle confidential information.
  • Attributes:
  • Discretion, confidentiality, and professional demeanor.
  • Ability to work independently or as part of a team.
  • Proactive, solution-oriented, with strong problem-solving skills.
  • International experience and working across time zones preferred.
What We Offer
  • A dynamic and diverse work environment with opportunities for growth.
  • Competitive compensation package: $80,000 - $110,000 per year, depending on experience.
  • Collaboration with global teams and exposure to senior leadership.

  • Senior Administrative Coordinator

    3 weeks ago

    Hyderabad, Telangana, India Teamware Solutions Full time

    Job Title: Senior Administrative CoordinatorAt Teamware Solutions, we are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team. This role will be responsible for providing administrative support to our executive team, managing calendars, coordinating travel arrangements, and ensuring the smooth operation of our...

  • Executive Administrative Coordinator

    1 week ago

    Hyderabad, Telangana, India HRK Solutions LLC Full time

    About HRK Solutions LLC">We are a growing organization looking for an experienced Executive Administrative Coordinator to join our team in Hyderabad.Salary: ₹800,000 - ₹1,200,000 per annumJob DescriptionThe successful candidate will be responsible for providing high-level administrative support to our management team, managing calendars, coordinating...

  • Senior Marketing Coordinator

    2 weeks ago

    Hyderabad, Telangana, India Ray Business Technologies Pvt Ltd Full time

    Senior Marketing Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Senior Marketing Coordinator to join our team at Ray Business Technologies Pvt Ltd. In this role, you will provide administrative support to our marketing team and help execute marketing campaigns.

  • Administrative Coordinator

    2 weeks ago

    Hyderabad, Telangana, India ValueLabs Full time

    About ValuelabsWe are a dynamic organization seeking an experienced Administrative Coordinator to manage our daily operations in Bowenpally, Hyderabad.Job Description:The ideal candidate will be responsible for overseeing household administration, supervising staff, maintaining high standards of cleanliness and organization, ensuring safety protocols, and...

  • Senior Office Coordinator

    1 week ago

    Hyderabad, Telangana, India Exxeella Education Group Full time

    About the Role:We are seeking a highly organized and experienced administrative professional to provide comprehensive support to our higher management team.Manage complex schedules for senior leadership, ensuring seamless coordination of meetings, appointments, and events.Coordinate appointments and ensure alignment with management priorities.Handle...

  • Chief Administrative Coordinator

    3 days ago

    Hyderabad, Telangana, India Tata Consultancy Services Full time

    At Tata Consultancy Services, we are seeking a highly skilled Chief Administrative Coordinator to join our team. The estimated salary for this role is ₹8-12 lakhs per annum.Company OverviewWe are a leading IT consulting and business solutions organization, with a presence in 46 countries worldwide. Our diverse workforce of over 430,000 employees is...

  • Administrative Executive

    4 weeks ago

    Hyderabad, Telangana, India Ridhira Group - Building World's largest Wellness Communities Full time

    Are you a highly organized and detail-oriented individual seeking a challenging role in support of senior leadership?We are looking for an experienced Administrative Executive to join our team at Ridhira Group, a leading organization building world-class wellness communities.The successful candidate will provide seamless administrative support to our...

  • Project Coordinator

    2 weeks ago

    Hyderabad, Telangana, India Godrej Properties Limited Full time

    At Godrej Properties Limited, we are seeking a skilled Project Coordinator - Contract Administration to join our team.The estimated salary for this role is ₹900,000 - ₹1,200,000 per annum, based on industry standards and location.About the RoleWe are looking for a detail-oriented and organized individual to manage contracts and ensure timely completion...

  • Administrative Coordinator for Global Teams

    3 weeks ago

    Hyderabad, Telangana, India Teamware Solutions Full time

    We are seeking a highly organized and detail-oriented Administrative Coordinator to support our global teams in Hyderabad. As an ideal candidate, you will have excellent communication and organizational skills, with the ability to multitask and work under pressure.About the Role:In this role, you will be responsible for managing and maintaining executive...

  • Senior Administrative Manager

    2 weeks ago

    Hyderabad, Telangana, India Raminfo Limited Full time

    Job Overview: At Raminfo Limited, we are seeking a Senior Administrative Manager to join our team. As a key member of our organization, this role will be responsible for overseeing all administrative functions, ensuring compliance with relevant laws and regulations, and providing strategic support to facilitate our innovation hub's objectives.About the Role:...

  • Senior Corporate Administrator

    1 month ago

    Hyderabad, Telangana, India Redrob Full time

    Unlock Your Potential with RedrobWe are seeking an experienced Senior Corporate Administrator to join our team at Great Sports Tech, a leader in sports infrastructure design and build. This is a full-time opportunity for a skilled professional to drive business growth and excellence.Estimated Salary: $40,000 - $60,000 per annumAbout the RoleThe successful...

  • Senior LMS Administrator

    1 week ago

    Hyderabad, Telangana, India Bristol Myers Squibb Full time

    Bristol Myers Squibb is a leading pharmaceutical company seeking an experienced Senior LMS Administrator to manage its Learning Management System (LMS).About the RoleThe ideal candidate will have extensive knowledge of GxPs and experience in a highly regulated environment. This position requires strong technical skills, excellent communication, and...

  • Senior Project Coordinator

    2 weeks ago

    Hyderabad, Telangana, India Appinventiv Full time

    Job DescriptionWe are seeking a highly skilled Senior Project Coordinator to join our team at Appinventiv. As a key member of our project management team, you will play a critical role in the successful delivery of mobile app development projects.About the Role:Collaborate with cross-functional teams to plan, coordinate, and execute projects from initiation...

  • Senior Operations Coordinator

    3 weeks ago

    Hyderabad, Telangana, India NxtWave Full time

    Job Description: We are seeking a highly organized and proactive Senior Operations Coordinator to join our design team at NxtWave in Hyderabad.About the Role: As a Senior Operations Coordinator, you will be responsible for managing day-to-day tasks and optimizing the design team's work distribution. You will dive into market research and create actionable...

  • Senior VMware Administrator

    3 weeks ago

    Hyderabad, Telangana, India Tata Consultancy Services Full time

    Tata Consultancy Services is a global leader in the technology arena, offering exciting career opportunities for young techies. We are currently hiring for a Senior VMware Administrator position.

  • Senior Red Hat Administrator

    2 weeks ago

    Hyderabad, Telangana, India Tata Consultancy Services Full time

    TCS Seeks Experienced Linux ExpertWe are looking for a skilled Senior Linux Administrator to join our team at Tata Consultancy Services. The ideal candidate should have strong knowledge of Linux/Unix administration and good understanding of cloud technology.Job SummaryThis is an exciting opportunity to work as a key member of our team and manage Redhat/Suse...

  • Senior Openshift Administrator

    2 weeks ago

    Hyderabad, Telangana, India Tata Consultancy Services Full time

    About the RoleWe are seeking a highly skilled Senior Openshift Administrator to join our team at Tata Consultancy Services.Your primary responsibility will be to administer and manage Openshift Container Platform 4.x, ensuring seamless deployment and operation of applications.Key Responsibilities:Proficient in Kubernetes administration and Terraform, Ansible...

  • English Curriculum Developer

    3 weeks ago

    Hyderabad, Telangana, India Coschool Full time

    About CoschoolCoschool is a leading education platform that provides high-quality educational content to students across the globe.We are seeking an experienced and highly skilled English Curriculum Developer - Senior Coordinator to join our team.About the RoleThis is a senior role that requires a deep understanding of English curriculum development, project...

  • Senior RStudio Administrator

    4 weeks ago

    Hyderabad, Telangana, India NTT DATA Business Solutions Full time

    We are seeking a highly skilled Senior RStudio Administrator to join our team at NTT DATA Business Solutions.About the RoleThis is a unique opportunity for an experienced RStudio administrator to take their career to the next level. As a Senior RStudio Administrator, you will be responsible for designing, implementing and maintaining complex SAP solutions...

  • Senior Enterprise SCCM Administrator

    3 weeks ago

    Hyderabad, Telangana, India Tata Consultancy Services Full time

    About UsTata Consultancy Services (TCS) is a global leader in the technology arena, committed to growth and innovation.Job OverviewWe are seeking a highly skilled Senior Enterprise SCCM Administrator & Patch Management professional to join our team. This role offers an exciting opportunity for you to contribute your expertise in enterprise-level system...