Senior Administrative Services Director

6 days ago

Thāne, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 15,00,000
Job Overview

The Administrative Services Manager will oversee and enhance the hospitality and administrative functions within our organization.

This role involves creating a welcoming environment for employees, clients, and visitors, as well as efficiently managing administrative processes to ensure the smooth operation of the office.

  • Travel Coordination: Assist employees with travel requests, including booking flights, accommodations, transportation, and other travel-related services.
  • Collaborate with travel agencies, airlines, hotels, and other vendors to secure reservations and services as needed.
  • Communicate travel itineraries, confirmations, and changes to employees in a timely manner.
  • Key Responsibilities:
  • Hospitality Management: Ensure a warm and professional welcome for all visitors, clients, and guests to the organization.
  • Visitor and Guest Relations: Coordinate visitor registration, issue badges, and provide assistance as needed.
  • Meeting and Event Coordination: Plan and execute corporate events, meetings, and conferences, including catering arrangements, room setup, and audio-visual equipment.
  • Office Reception: Supervise the reception area, including receptionists and front desk operations.
  • Vendor and Supplier Management: Manage relationships with hospitality vendors, catering services, and event suppliers to ensure high-quality services and cost-efficiency.
  • Administration Management: Office Facilities and Supplies: Oversee office facilities, including space management, maintenance, and security.
  • Maintain inventory and procurement of office supplies, equipment, and furniture.
  • Budget Management: Monitor budgets related to hospitality and administration, ensuring cost-effectiveness and adherence to financial guidelines.
  • Team Leadership: Lead, mentor, and manage hospitality and administrative staff, providing guidance and performance evaluations.
  • Foster a collaborative and efficient work environment.

Requirements:

Bachelor's degree in Business Administration, Hospitality Management, or a related field (or equivalent experience). Proven experience (10+ years) in corporate hospitality and office administration, with demonstrated leadership capabilities.

Strong interpersonal skills and a customer-centric approach to hospitality management.

Excellent organizational skills and an attention to detail to oversee multiple tasks effectively.

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