Executive Support Professional

**Job Title:** Executive Support Professional

About Us:

Our organization is a forward-thinking electronics manufacturing company driven by innovation and excellence in production.

Renowned for our cutting-edge electronic product manufacturing expertise, we are expanding our horizons and seeking a dynamic and detail-oriented professional to support our Managing Director (MD).

Responsibilities:

• Calendar Management:

• Strategically plan and organize the MD's daily, weekly, and monthly schedule to optimize time efficiency.
• Anticipate and address potential scheduling conflicts, ensuring the MD's commitments align with organizational priorities.
• Provide timely reminders and briefings on upcoming appointments and obligations.

• Communication:

• Act as a key liaison between the MD and internal/external stakeholders, conveying messages accurately and professionally.
• Draft, edit, and proofread correspondence, reports, and presentations with a high level of attention to detail and in alignment with the MD's communication style.
• Manage phone calls, emails, and other forms of communication, filtering and prioritizing messages effectively.

• Meeting Coordination:

• Coordinate and organize high-profile meetings, conferences, and events, both virtual and in-person.
• Develop comprehensive meeting agendas, compile relevant materials, and distribute them to participants in advance.
• Attend meetings to capture detailed minutes, action items, and follow-up tasks, ensuring seamless communication across the organization.

• Documentation and Filing:

• Establish and maintain a sophisticated filing system for electronic and hard copy documents, ensuring easy retrieval and confidentiality.
• Regularly review and update records to ensure accuracy and compliance with company policies.
• Prepare and assemble documentation for presentations, reports, and other MD-related materials.

• Travel Arrangements:

• Facilitate and coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa processing.
• Create comprehensive itineraries and travel packages, providing the MD with all necessary details for a smooth travel experience.

• Project Support:

• Collaborate with cross-functional teams to support the MD in the planning and execution of special projects and initiatives.
• Conduct research, gather data, and prepare reports as needed to facilitate decision-making and strategic planning.
• Act as a project manager for specific assignments, ensuring timelines and deliverables are met.

• Confidentiality:

• Exercise discretion and handle confidential information with the utmost sensitivity.
• Develop and maintain a deep understanding of the MD's preferences, priorities, and strategic objectives, ensuring confidentiality is maintained at all times.

Qualifications:

• Education:

• Bachelor's degree in business administration, management, or a related field.

• Experience:

• Proven experience as an Executive Assistant or in a similar role.
• Previous experience supporting Director/C-level executives, preferably a MD/CEO.

• Skills:

• Exceptional organizational and multitasking capabilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Keen attention to detail and accuracy.
• Effective prioritization skills and ability to meet deadlines.
• Proactive problem-solving skills.

Benefits:

• Competitive salary
• Comprehensive health insurance
• Opportunities for professional development and growth

INDIC is committed to diversity and is an equal opportunity employer. We encourage candidates from all backgrounds to apply.