Senior Office Manager

2 days ago

Pune, Maharashtra, India MacroHire Full time

We are seeking an experienced Senior Office Manager to join our team at MacroHire, a dynamic Enterprise SaaS company in the Retail Tech space. As a key member of our operations team, you will play a crucial role in ensuring the smooth day-to-day functioning of our executive team's activities.

Job Overview

The successful candidate will have a minimum of 2-7 years of experience as an Executive Assistant or Office Manager, with a proven track record of managing calendars, coordinating travel, and handling internal communications. If you are a highly organized and detail-oriented individual who is able to work effectively in a fast-paced environment, we encourage you to apply.

Responsibilities
  • Manage and maintain stakeholders' schedules, including organizing and coordinating appointments, meetings, and conferences.
  • Ensure efficient time management by prioritizing and resolving conflicts as necessary.
  • Arrange complex and detailed travel plans, itineraries, and agendas for both domestic and international travel.
  • Compile and organize necessary documents for travel-related meetings and ensure executives are well-prepared.
  • Manage and oversee multiple tasks and projects with a high level of attention to detail and accuracy ensuring completion on time.
  • Schedule and coordinate meetings, ensuring all logistical aspects are covered.
  • Take detailed notes during meetings, prepare initial drafts of minutes, and summarize key points for review and distribution.
  • Act as a liaison between executives and internal/external stakeholders, managing communication flow.
  • Organize and maintain executive files, records, and other documentation, ensuring that all documents are easily accessible and securely stored.
  • Plan and coordinate company events, meetings, and conferences.
Requirements
  • At least 2-7 years of experience as an Executive Assistant or Office Manager.
  • Excellent organizational and time management skills.
  • Ability to work effectively in a fast-paced environment.
  • Strong communication and interpersonal skills.
  • Proficiency in digital tools and software.
  • Ability to handle confidential information with discretion.
What We Offer

As a member of our team, you can expect a competitive salary of $60,000 - $80,000 per year, depending on experience, plus a range of benefits including health insurance, retirement plan, and paid time off. We also offer opportunities for professional growth and development, as well as a fun and dynamic work environment.

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