HR Compliance Specialist

Job Overview

Navi's Associate Manager role requires a professional to oversee HR compliance, ensure timely regulatory filings, and develop strategies for attracting top talent. This position is ideal for those with experience in labour law, statutory compliance, or related fields.

This manager will be responsible for maintaining awareness of new and changing regulations affecting HR operations and workforce governance. They must interpret and implement HR compliance guidelines issued by sector regulators such as IRDAI, RBI, and SEBI.

The role involves coordination with regional offices, legal teams, and external vendors to address employee queries, conduct onboarding checks, and resolve labour-related issues. The Associate Manager will also lead projects focused on labour law changes, compliance automation, and digital record-keeping.

Key Responsibilities

• Ensure timely compliance with central and state labour laws, EPF, ESIC, PT, LWF, CLRA, S&E Acts, ID Act, Gratuity Act, etc.
• Oversee multi-state compliance requirements and filings across locations.
• Conduct onboarding checks for statutory forms and declarations.
• Address and resolve employee PF-related queries in coordination with vendors and regional offices.
• Manage real-time tracking and closure of compliance deliverables using Navi's compliance tracking system.

Sector-Specific Compliance (Financial Services)

• Interpret and implement HR compliance guidelines issued by IRDAI, RBI, SEBI.
• Maintain awareness of new and changing regulatory mandates affecting HR operations and workforce governance.
• Ensure documentation and records are maintained as per the requirements of sector regulators.

Documentation, Inspections & Governance

• Maintain statutory registers, compliance folders, and inspection records.
• Coordinate and support internal, external, and regulatory audits for HR data, PI data, and vendor data.
• Ensure state-wise minimum wages audit, and holiday calendar review and publishing.
• Ensure mandatory displays (e.g., POSH posters, statutory abstracts, notice boards) are up-to-date at all locations.

Regulatory Liaison & Risk Mitigation

• Coordinate with regional PF, ESIC, PT, and LWF offices for issue resolution and documentation requirements.
• Handle labour inspections and respond to regulatory notices in collaboration with Legal and Admin teams.
• Escalate potential compliance lapses and support corrective actions.

Stakeholder Collaboration

• Work closely with Legal, Admin, Finance, HRBPs, and external vendors to ensure seamless compliance execution.
• Translate compliance requirements into SOPs and workflows in consultation with internal stakeholders.

Projects & Process Improvements

• Lead or support projects focused on:
• Labour law changes, compliance automation, and digital recordkeeping.
• Policy updates and awareness campaigns for regulatory compliance.

Required Skills and Qualifications

• Graduate/Postgraduate in Human Resources, Labour Law, or related field.
• Additional certification in labour law or statutory compliance is preferred.
• 3–5 years of experience in HR compliance, preferably in a regulated industry (financial services, fintech, or insurance).
• Hands-on experience managing compliance audits, inspections, and liaising with regulatory authorities.
• Strong knowledge of central and state labour laws and statutory regulations.
• Familiarity with sector-specific compliance (IRDAI, RBI, SEBI).
• Ability to manage multi-state compliance complexity.
• Detail-oriented with excellent documentation and audit readiness.
• Strong interpersonal and communication skills.
• Proficient in using compliance tracking tools, HRMS and MS Office.