Executive Administrator

1 day ago

Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 30,00,000 - ₹ 50,00,000

Job Title: Administrative Services Manager

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The Administrative Services Manager plays a vital role in ensuring the smooth and efficient operation of the company’s administrative functions. This position is responsible for overseeing day-to-day office operations, managing administrative staff, and supporting senior management in executing company-wide initiatives.

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Key Responsibilities:
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  • Manage office supplies, equipment, stationery, medical kits and facilities, ensuring everything is well-maintained and functioning.
  • Coordinate with external vendors and service providers to maintain office operations.
  • Assist senior management with scheduling, travel arrangements, and other administrative tasks as needed.
  • Supervise and support the office assistants, and other relevant roles.
  • Prepare and manage correspondence, reports, and presentations for executive meetings.
  • Serve as the point of contact for internal and external stakeholders on administrative matters.
  • Lead and participate in special projects related to office operations, process improvements, and company events.
  • Coordinate company events, meetings, and other functions, ensuring they align with the brand's standards.
  • Ensure compliance with company policies and procedures, particularly in relation to health and safety regulations.
  • Develop and implement administrative processes and systems to improve efficiency and effectiveness.
  • Monitor and manage budgets for administrative expenses, ensuring cost-effectiveness without compromising quality.
  • Oversee the entire process of export and import, ensuring compliance with national, international trade regulations.
  • Negotiate terms and conditions with vendors to secure the best pricing.

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Ideal Candidate:

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We are looking for an experienced and skilled Administrative Services Manager who can provide exceptional support to our senior management team. The ideal candidate will have a strong background in administration, excellent organizational skills, and a deep understanding of the luxury industry.

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Required Skills and Qualifications:

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  • Good understanding of Luxury, Design, Art & Craft
  • Strong organizational skills to manage multiple tasks, deadlines, and priorities effectively
  • Experience in managing export and import operations, including documentation and compliance
  • Proficient in negotiating with vendors and managing vendor relationships
  • Strong analytical skills
  • Willingness to travel 2 – 4 days a month
  • Excellent written & verbal communication, good personality, strong interpersonal skills, and the ability to build relationships at all levels
  • Ability to work effectively under pressure and manage multiple clients or agencies simultaneously
  • Self-motivated and able to work independently as well as part of a team
  • Mindset & approach to be solution-driven
  • Adaptability, enthusiasm, and a genuine passion for the brand

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