Business Partner

5 days ago

Kolkata, West Bengal, India beBeeAdministrative Full time
Job Title:

Personal Assistant to Senior Leadership


Key Responsibilities:
  • Coordinate the senior leader's schedule, appointments, meetings, and travel arrangements with precision.
  • Handle confidential documents and sensitive information with discretion and integrity.
  • Prepare, review, and format reports, presentations, and correspondence for internal and external communication.

Primary Objectives:
  • Provide administrative support to senior leadership in tracking key business metrics, strategic projects, and departmental updates.
  • Coordinate with cross-functional teams and stakeholders to ensure alignment on priorities and deliverables.
  • Support senior leaders in planning high-level engagements, investor meetings, and other critical events.

Communication & Stakeholder Management:
  • Act as the primary point of contact for internal and external stakeholders seeking access to senior leaders.
  • Liaise effectively with department heads, board members, partners, and clients.
  • Draft emails, memos, and briefing notes; manage and prioritize communication flow.

Meeting Coordination & Follow-up:
  • Organize and facilitate executive meetings, including agendas, minutes, and action tracking.
  • Follow up on tasks and commitments to ensure deadlines are met.

Administrative Excellence:
  • Organize documentation, maintain filing systems (digital and physical), and ensure office efficiency.
  • Manage expenses, reimbursements, and any required procurement on behalf of senior leaders.

Qualifications & Experience:
  • Bachelor's degree in Business Administration, Management, or related field (MBA is a plus).
  • 5–10 years of experience as an Executive Assistant or in a similar role supporting senior executives.
  • Exceptional written and verbal communication skills.
  • High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with tools like Notion, Slack, Zoom, Trello, or CRM platforms.
  • Strong organizational and multitasking skills with a proactive mindset.

Preferred Attributes:
  • Discretion, integrity, and the ability to handle confidential information with maturity.
  • Strong business acumen and understanding of corporate environments.
  • Calm under pressure with the ability to juggle multiple high-priority tasks.
  • Ability to anticipate needs and take initiative without being asked.

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