People Experience Specialist

About this Role

Scope of Responsibilities:

This position is accountable for creating and managing a seamless onboarding experience for all new joiners at respective locations, flexible with any shifts. This role also ensures early engagement of new joiners and works closely with them, addressing their concerns, following up during classroom training/on the floor for the first 45 days to ensure 100% retention.

Primary Duties and Responsibilities

• Adept with Technology- Proficient in leveraging advanced technologies and software tools.
• Logical- Demonstrates strong logical reasoning and problem-solving skills.
• Impeccable Communication- Exhibits impeccable communication skills, both written and verbal, with the ability to convey information clearly and effectively.
• Workforce Flexibility- Willing and able to work from the office as required.
• Flexible- Able to adjust to changing priorities and work environments while maintaining a high level of performance.
• Punctuality- Highly punctual, consistently meeting deadlines and ensuring timely completion of tasks and responsibilities.

Responsibilities:

• Responsible to schedule and conduct induction for new joiners. Conduct the Induction, Joining formalities and coordinate with other speakers for Induction. Point of contact for entire onboarding process for all new joiners joining for Chennai location.
• Ensure the induction starts and ends on time, coordinate with all stakeholders for smooth completion.
• Allotting employee numbers and assisting in form filling of various employee and statutory forms, taking care of Induction and joining formalities.
• Collecting and verifying pre and post-recruitment forms from respective teams and employees.
• Keep track of pending documents and ensuring the documents are collected from employees within one week of employee joining.
• Ensuring creation of employee personnel files and filing of employee back papers within three days of joining.
• Ensure every awareness session is attended by all hires within a month (adhoc joiners). If not, escalate to Manager. Processing the ID and Access request forms to admin/IT and ensuring creation of Emp ID cards and NTLGs on time.
• Announce the new joiner email and introduce the new joiners to respective Trainers/Reporting Managers. Announcing drop-out emails on timely basis.
• Meet up with the new joiners during Training and follow up with the Trainers/Reporting Authorities for next 45 days on absenteeism/issues, performance, general grievances etc with support of manager
• Any issues above to be brought to attention of manager as and when required.
• Work on Employee Retention during 0-90 days. Collaborate and have a smooth working relationship with TA, L&D, HRSPOCs, TLs & MSDs. Ensure the new joiners receives offer letters, appointment letters, ID/Access cards, login credentials & Bank accounts opened on time.
• To ensure new joiners' concerns are addressed and escalated to HRBP Team, Location Head of HR/MSD/BUH on case-to-case basis
• Form filling and submission of joining forms to various Depts. Admin and IT Teams- To ensure relevant forms of new joiners are processed to Admin & IT on day 1 DOJ itself (Access Card, ID Card to Admin & User ID Request Forms to IT cross-check these forms if EMP names, EMP NO & signatures are correctly mentioned before submitting
• Submission of ESI/PF forms & Bank details to Statutory consultants
• Validating the new joiners inputs in Compass, if any changes to be corrected & updated
• Verification of the entire back papers & ensure all the relevant documents of new joiners are collected on time. Inform the New Joiners & follow up with them to submit the pending proofs
• Timely creation of personnel files of all new joiners
• Bank Account Formalities - Co-ordinate with all new joiners to open Bank account (new joiners Salary accounts). Preparing and validating Bank inputs which needs to be shared to payroll on monthly basis within the TAT.
• Updating all the master trackers related to Onboarding process and sharing all the weekly wise reports to the reporting manager.
• Performing any other duties/tasks assigned by Reporting Manager based on business requirements