
Office Operations Specialist
22 hours ago
We are seeking a proactive professional to manage day-to-day operations and ensure efficient administrative functioning.
This role requires strong organizational skills, vendor management, and the ability to support employees and leadership in maintaining workplace efficiency.
Key Responsibilities- Oversee office infrastructure, supplies, housekeeping, and security.
- Ensure timely maintenance of systems, equipment, and common areas.
- Maintain an efficient and employee-friendly work environment.
- Coordinate operational workflows across departments for smooth execution.
- Assist in process documentation and compliance tracking.
- Support HR and Finance teams in operational requirements when needed.
- Manage relationships with vendors and service providers.
- Handle procurement of supplies, IT equipment, and services within established guidelines.
- Negotiate contracts and ensure timely payments/documentation.
- Facilitate onboarding logistics (ID cards, seating, system allocation, etc.).
- Support employee travel, event logistics, and meeting arrangements.
- Act as the point of contact for employee administrative queries.
- Coordinate logistics for company meetings, workshops, and offsites.
- Liaise with vendors for catering, travel, and facilities during events.
- Strong organizational and multitasking ability.
- Excellent communication and vendor management skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Problem-solving mindset with attention to detail.
- Ability to handle confidential matters with discretion.
- Bachelor's degree in Business Administration, Management, or related field.
- 3–5 years of experience in Administration/Operations.
- Experience in vendor management, office operations, or facility management preferred.
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