Office Operations Specialist

22 hours ago


Thrissur, Kerala, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 12,00,000
Job Description

We are seeking a proactive professional to manage day-to-day operations and ensure efficient administrative functioning.

This role requires strong organizational skills, vendor management, and the ability to support employees and leadership in maintaining workplace efficiency.

Key Responsibilities
  • Oversee office infrastructure, supplies, housekeeping, and security.
  • Ensure timely maintenance of systems, equipment, and common areas.
  • Maintain an efficient and employee-friendly work environment.
Operational Support
  • Coordinate operational workflows across departments for smooth execution.
  • Assist in process documentation and compliance tracking.
  • Support HR and Finance teams in operational requirements when needed.
Vendor & Procurement Management
  • Manage relationships with vendors and service providers.
  • Handle procurement of supplies, IT equipment, and services within established guidelines.
  • Negotiate contracts and ensure timely payments/documentation.
Employee Support & Logistics
  • Facilitate onboarding logistics (ID cards, seating, system allocation, etc.).
  • Support employee travel, event logistics, and meeting arrangements.
  • Act as the point of contact for employee administrative queries.
Events & Engagement
  • Coordinate logistics for company meetings, workshops, and offsites.
  • Liaise with vendors for catering, travel, and facilities during events.
Required Skills & Qualifications
  • Strong organizational and multitasking ability.
  • Excellent communication and vendor management skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Problem-solving mindset with attention to detail.
  • Ability to handle confidential matters with discretion.
Qualifications
  • Bachelor's degree in Business Administration, Management, or related field.
  • 3–5 years of experience in Administration/Operations.
  • Experience in vendor management, office operations, or facility management preferred.


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