Payroll Operations Specialist

5 days ago

Malappuram, Kerala, India beBeeAnalytical Full time ₹ 45,00,000 - ₹ 75,00,000
Payroll Trainee Opportunity

"Ever wanted to ensure every paycheck is accurate and every detail is flawlessly recorded? Step into the role of a Payroll Trainee and be the backbone of precision, trust, and timely compensation."

About the Role

As a Payroll Trainee, your primary responsibility is to ensure that timesheet processing for specific regions or clients is carried out with precision and timeliness, strictly following the defined service level agreements (SLAs). This means you must accurately review and process timesheets—whether weekly, fortnightly, or monthly—while adhering to client-specific requirements and deadlines. Your role is crucial in maintaining data integrity, avoiding errors, and ensuring that all payroll-related information is handled efficiently and confidentially.

Key Responsibilities:
  • Timesheet Verification:
  • Thoroughly review timesheets submitted on a weekly, fortnightly, or monthly basis, verifying hours worked, leave taken, and overtime to ensure all entries are accurate and compliant with internal policies and client-specific requirements.
  • Mailbox Management:
  • Manage the payroll department's mailbox, ensuring timely responses to queries, organizing incoming timesheets and documents, and maintaining a clean and efficient communication flow.
  • Data Consistency:
  • Doublcheck all data entries for inconsistencies or errors, spotting discrepancies and ensuring that all payroll data is accurate before processing.
  • Error-Free Processing:
  • Maintain flawless records by accurately saving timesheets and updating Excel trackers, cross-verifying data, and ensuring that all files are organized and up-to-date.
  • Special Instructions:
  • Identify and communicate any special payroll instructions—such as adjustments, bonuses, or deductions—to the payroll team to ensure they are applied correctly during processing.
  • Invoice Support:
  • Assist in preparing supporting documentation for client invoices, ensuring that all necessary timesheet and payroll data is available and correctly formatted for billing purposes.
  • Record Maintenance:
  • Update and maintain payroll records, ensuring they are complete, accurate, and stored securely for future reference and audits.
  • Confidentiality:
  • Handle sensitive employee information while maintaining strict confidentiality and following data protection protocols to safeguard payroll data.
Requirements:
  • Experience:
  • 1-2 years of experience in payroll processing or a similar corporate role, with a solid understanding of payroll cycles and administrative processes.
  • Analytical Skills:
  • Analyze data, identify inconsistencies, and resolve issues efficiently, possessing strong problem-solving skills for handling payroll discrepancies and ensuring accuracy.
  • Attention to Detail:
  • Precision is key in payroll, requiring meticulous attention to reviewing data, spotting errors, and ensuring that all records are accurate and compliant with regulations.
  • Communication:
  • Strong verbal and written communication skills are essential for interacting with team members, responding to queries, and documenting processes clearly and professionally.
  • Tech Savvy:
  • Proficiency in Microsoft Excel, including functions like VLOOKUP, pivot tables, and data validation, is essential.

"Empower our future with your talent."

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